Administrative Support V

Alberta Health Services; Calgary; On-site; CAD 43,000 - 52,000; Full time

Job summary

Alberta Health Services in Calgary is seeking an Administrative Assistant to support Emergency Health Services leadership and the Evidence and Innovation program. The role provides administrative, operational, project, and coordination support in a fast-paced healthcare setting.

You will manage calendars, meetings, travel, and confidential records; assist with grant applications, reporting, and ethics submissions; coordinate stakeholder engagement and project plans; process invoices and support

Qualifications

• Five years of progressively responsible administrative experience.
• Experience supporting grant applications, research administration, or project coordination.
• Excellent written and oral communication skills.
• Ability to work independently and with multidisciplinary teams.

Responsibilities

• Provide proactive administrative support including calendar management and meeting coordination.
• Prepare correspondence, presentations, minutes, and confidential records.
• Coordinate grant development, proposals, funding timelines, and donor documentation.
• Support research, quality improvement, innovation projects, and stakeholder engagement.
• Process invoices, reconciliations, and identify workflow improvements.

Skills

Advanced administrative skills

Project coordination

Communication skills

Independent work

Education

Post-secondary certificate in office or business administration

Tools

Microsoft 365

OneDrive

Teams

Co-pilot

Job description

Your Opportunity: Emergency Health Services (EHS) provides critical emergency services to communities across Alberta. We are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative Assistant provides comprehensive administrative, operational, project, and coordination support to the Evidence and Innovation program. Reporting directly to the Program Chief, Evidence & Innovation and in close collaboration with the Medical Director of Evidence and Innovation and Training, this position supports research, quality improvement, innovation initiatives, knowledge translation activities, and grant-funded projects. The role coordinates grant development, funding applications, project documentation, stakeholder engagement, and departmental operations. The ideal candidate has strong organizational, communication, and customer service skills, experience in a healthcare environment, proficiency with Microsoft 365/Office applications; including OneDrive cloud storage, Teams, and Co-pilot, and the ability to work independently while supporting a multidisciplinary team. Provide advanced administrative support including calendar management, meeting coordination, correspondence, presentations, minutes, travel arrangements, and confidential records management. Coordinate grant application timelines, assist with drafting, editing and formatting grant proposals, track funding opportunities, gather and update supporting documentation, monitor reporting requirements, and maintain grant databases. Coordinate innovation, research and quality improvement projects, maintain project plans, support stakeholder engagement, coordinate ethics applications, and monitor deliverables and reporting. Process invoices, reconcile expenses, and recommend general workflow improvements.

Description

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Job Details

• Transition Company: Emergency Health Services
• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: People & Practice Excellence - Evidence & Innovation
• Primary Location: EMS Headquarters - Calgary
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 16-SEP-2026
• Employee Class: Regular Full Time
• Date Available: 19-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $31.09
• Maximum Salary: $37.81
• Vehicle Requirement: Not Applicable

Required Qualifications

• Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications

• Five years of progressively responsible administrative experience. Experience supporting grant applications, research administration, or project coordination, including the demonstrated ability to manage private health care information in compliance with organizational privacy and information policies.
• Advanced administrative skills, grant writing coordination, project management support, stakeholder engagement, communication, attention to detail, and Microsoft 365/office proficiency.
• Excellent written and oral communication skills.
• Ability to think creatively and support innovative service activities.
• Ability to problem solve and work independently.

Preferred Qualifications

• Experience in healthcare, academic, research, or innovation environments and knowledge of grant funding processes.
• Demonstrated ability to effectively and responsibly use digital productivity tools to support administrative, project, and knowledge management activities while maintaining privacy, security, and data governance requirements.
• Knowledge of the Emergency Health Services – Alberta organization or field of paramedicine is considered an asset.