Executive Admin & Recruitment Support

Isaac Operations Ltd.; Toronto; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

5 weeks vacation

Comprehensive benefits package 100%覆盖

Wellness allowances

Career development opportunities

Great team culture and social events

Work-life balance – no weekends

Job summary

Isaac Operations Ltd. is seeking an Administrative Assistant to join our head office in Liberty Village. You will support the Executive Assistant team and help across scheduling, travel, and recruitment support, ensuring smooth operations.

You'll thrive on organization, communication, and problem-solving, with 1–2 years in admin roles, proficiency in MS Office, and a proactive approach to improving processes. In-person work five days a week.

Qualifications

• 1–2 years of experience in an Executive Assistant, Administrative Assistant or similar admin role.
• Experience managing multiple calendars and coordinating meetings across stakeholders.
• Proficient in Microsoft Office including Outlook.
• Strong time management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Responsibilities

• Provide administrative support across the business, including calendar management, meeting coordination, travel booking, and document preparation.
• Process expense reports accurately and on time.
• Manage shared inboxes, triaging and responding to requests.
• Work with the EA team and other teams as priorities shift.
• Coordinate interviews for the People team, managing candidate and interviewer availability.
• welcome candidates and visitors to the Liberty Village office and make a strong first impression of Isaac.
• Keep calendars, records, and materials accurate and up to date.
• Identify and implement improvements to admin processes.

Skills

Interpersonal skills

Multi-tasking

Trustworthiness

Team player

Attention to detail

Communication

Adaptability

Tech-savvy

Growth mindset

Problem-solving

Tools

Microsoft Office

Outlook

Job description

Isaac Operations Ltd. is seeking an Administrative Assistant to join our head office in Liberty Village. You will support the Executive Assistant team and help across scheduling, travel, and recruitment support, ensuring smooth operations.

You'll thrive on organization, communication, and problem-solving, with 1–2 years in admin roles, proficiency in MS Office, and a proactive approach to improving processes. In-person work five days a week.