Administrative Assistant

Isaac Operations Ltd.; Toronto; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

5 weeks vacation

Comprehensive benefits package 100%覆盖

Wellness allowances

Career development opportunities

Great team culture and social events

Work-life balance – no weekends

Job summary

Isaac Operations Ltd. is seeking an Administrative Assistant to join our head office in Liberty Village. You will support the Executive Assistant team and help across scheduling, travel, and recruitment support, ensuring smooth operations.

You'll thrive on organization, communication, and problem-solving, with 1–2 years in admin roles, proficiency in MS Office, and a proactive approach to improving processes. In-person work five days a week.

Qualifications

• 1–2 years of experience in an Executive Assistant, Administrative Assistant or similar admin role.
• Experience managing multiple calendars and coordinating meetings across stakeholders.
• Proficient in Microsoft Office including Outlook.
• Strong time management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Responsibilities

• Provide administrative support across the business, including calendar management, meeting coordination, travel booking, and document preparation.
• Process expense reports accurately and on time.
• Manage shared inboxes, triaging and responding to requests.
• Work with the EA team and other teams as priorities shift.
• Coordinate interviews for the People team, managing candidate and interviewer availability.
• welcome candidates and visitors to the Liberty Village office and make a strong first impression of Isaac.
• Keep calendars, records, and materials accurate and up to date.
• Identify and implement improvements to admin processes.

Skills

Interpersonal skills

Multi-tasking

Trustworthiness

Team player

Attention to detail

Communication

Adaptability

Tech-savvy

Growth mindset

Problem-solving

Tools

Microsoft Office

Outlook

Job description

Who we are.

While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your Monday to Friday is important to us. We’ve been recognized as one of the top 10 Best Places to Work in Canada for the past 6 years, and number 1 in 2022, which we know has something to do with our culture of rewarding great work with great experiences, fostering rapid career growth, and sharing the success of the business with the whole team.

We are looking for an Administrative Assistant to join our head office team. You'll sit on our Executive Assistant team and provide administrative support across the business, from scheduling and coordination to supporting our People team with recruitment. Your work will shift with the needs of the business, so no two weeks will look exactly the same. This role is perfect for someone with strong admin and scheduling skills who thrives on organization, communication, and problem-solving.

While we have a flexible working environment, the successful candidate should expect to be in person at our Liberty Village office five days a week, since this role includes welcoming candidates and visitors.

What you’ll do.

As an Administrative Assistant, you will:

• Provide administrative support across the business, including calendar management, meeting coordination, travel booking, and document preparation.
• Process expense reports accurately and on time.
• Manage shared inboxes, triaging and responding to incoming requests.
• Work alongside our EA team, picking up work from different teams and partners as priorities shift.
• Coordinate interviews for our People team, managing candidate and interviewer availability and keeping candidates informed throughout the process.
• Welcome candidates and visitors to our Liberty Village office, making a great first impression of Isaac.
• Keep calendars, records, and materials accurate, organized, and up to date.
• Proactively identify and implement improvements to make our admin processes more efficient.

Who you are.

• A people person – You have strong interpersonal skills and enjoy interacting with candidates, visitors, and colleagues.
• Multi-tasker – You’re organized and always one step ahead, allowing you to manage a diverse range of responsibilities and prioritize each task with allotted timelines to complete them effectively and on time.
• Trustworthy – You have a ton of integrity and feel confident in your ability to manage sensitive and confidential information.
• Team Player – You love working in a collaborative environment and building strong working relationships with business leaders and peers.
• Attention to detail – You’re naturally driven to get the details right - all the time, every time.
• Go-getter – When given a task, you can run with it and independently complete it effectively and on time.
• Great communicator – You have excellent verbal and written communication skills and bring energy and professionalism into interactions with internal and external stakeholders.
• Adaptable – You’re comfortable working in an ever-changing environment, adjusting to shifting priorities, and reacting to changes in real time.
• Tech-savvy – You know your way around commonly used computer software and scheduling tools and are a fast learner.
• Looking to grow – This role has the potential to grow alongside our business, and you’re excited to grow with it.

What you bring to the role.

• 1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar admin or scheduling role.
• Experience managing multiple calendars and coordinating meetings across several stakeholders.
• Highly proficient in Microsoft Office including Outlook.
• Proven time management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Why work for us.

• You’ll be joining a small team at a fast-growing company that dedicates a lot of effort to career development, which means lots of opportunity for learning and growth
• The work we do has a tangible, meaningful impact on our clients
• 5 weeks of vacation for everyone at the company, plus frequent company development and social events
• A comprehensive benefits package 100% covered by us, including generous annual wellness allowances
• You’ll work with good humans who genuinely enjoy spending time together
• You’ll have great work-life balance – no working on weekends
• We’ve been recognized as one of the top 10 Great Places to Work in Canada for the past 6 consecutive years!

Additional Information.

At Isaac our business is delivered by our people, and we are proud to say that we are an equal opportunity workplace that doesn’t discriminate in employment on the basis of any protected grounds. Including, but not limited to, age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breast feeding), and sexual orientation. If you need assistance or an accommodation due to a disability please contact us.

This posting represents an existing vacancy within our organization—an opportunity to step into a role where your talents will make a meaningful difference.

Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.

Learn more about the Isaac Operations and the work we do by checking out our Instagram @isaacoperations.