Exam Administrator

Altis Technology; Richmond; On-site; CAD 42,000 - 52,000; Full time

Job summary

Altis Technology in Richmond, BC, is seeking an organized administrator to support examination operations on-site for a 6-month contract. You will greet test takers, explain procedures, monitor exams, and maintain secure records in Excel while coordinating schedules and courier handling.

The role emphasizes attention to detail, discretion with confidential materials, and strong communication. On-site work with potential translation support opportunities is included.

Qualifications

• High school diploma or equivalent; business administration education, data entry, scheduling or invigilation experience considered an asset.
• Excellent attention to detail and organization; able to stay accurate on repetitive tasks.
• Proficient with Excel to enter, review and lookup information in large spreadsheets.
• Confident in face-to-face communication and reinforcing rules and expectations.
• Judgment, discretion and handling confidential materials with care.
• Ability to manage multiple priorities and follow detailed policies independently within a team.
• Previous administrative or customer service experience is an asset.

Responsibilities

• Youll welcome test takers, explain exam procedures and codes of conduct, and oversee up to three accommodated exams per day.
• Youll monitor examinations, maintain exam security and document or escape potential issues.
• Youll mark Scantron-based exams, upload results and accurately record information in a large Excel tracking log.
• Youll schedule and book examinations, ensuring the correct exam, course and level information is recorded.
• Youll receive and process courier packages, reconciling incoming and outgoing confidential exam materials.
• Youll balance focused administrative work with face-to-face support for test takers, including those requiring additional time or translation support.

Skills

Administrative experience

Customer service experience

Attention to detail

Excel proficiency

Strong communication

Discretion with confidential materials

Multitasking

Independent worker with team spirit

Education

High school diploma or equivalent

Business administration education

Data entry experience

Scheduling experience

Invigilation experience

Tools

Excel

Job description

Location: Richmond, BC, On-site, 5 days per week
Language: Strong written and spoken English communication skills
Duration: 6-month contract
Background Check Requirement: Successful completion of a background check is required

About the Opportunity

If youre someone who enjoys detail-oriented work but also likes connecting with people, this 4-month contract offers a great mix of both. Youll join the standards and assessment function of a public sector organization, supporting the secure administration, invigilation and processing of trade examinations.

This position is fully on-site due to the hands-on and confidential nature of the work. Youll be part of a collaborative team where there is always support nearby, helping test takers feel comfortable and prepared while ensuring exam security, accuracy and established procedures are maintained.

Whats In It for You

Youll join a welcoming, collaborative team with experienced leaders who understand the work firsthand and provide hands-on onboarding, training and job shadowing. This could be a great opportunity for a professional who is self-motivated, comfortable with routine and nuanced tasks, and looking to build experience in a structured professional environment.

Your Responsibilities

• Youll welcome test takers, explain exam procedures and codes of conduct, and oversee up to three accommodated exams per day.
• Youll monitor examinations, maintain exam security and document or escape potential issues.
• Youll mark Scantron-based exams, upload results and accurately record information in a large Excel tracking log.
• Youll schedule and book examinations, ensuring the correct exam, course and level information is recorded.
• Youll receive and process courier packages, carefully reconciling incoming and outgoing confidential exam materials.
• Youll balance focused administrative work with face-to-face support for test takers, including those requiring additional time or translation support.

Skills and Qualifications

• Previous administrative, customer service or related experience is an asset
• Strong attention to detail and organization, with the ability to remain accurate during repetitive and process-driven tasks.
• Comfortable using Excel to enter, review and look up information within large spreadsheets.
• Confident communicating face-to-face and respectfully reinforcing rules, procedures and expectations.
• Strong judgment, problem-solving skills and discretion when handling confidential materials.
• Ability to manage multiple priorities, follow detailed policies and work independently while contributing to a collaborative team.
• High school diploma or equivalent required, with business administration education, data entry, scheduling or invigilation experience considered an asset.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.