Events & Merchandising Coordinator

Automatic Data Processing, Inc.; Calgary; On-site; CAD 42,000 - 60,000; Full time

Job summary

Boutique of Leathers (BOL) is seeking an energetic, organized and hands-on Events & Merchandising Coordinator to support the HO Management Team with the planning, coordination and execution of BOL's outdoor events, retail and mall marketing initiatives, and visual merchandising programs across all BOL locations.

This field-based role requires regular travel between BOL stores, shopping malls and event locations.

Qualifications

• 2+ years in events, retail, merchandising or marketing.
• Strong organizational, communication and coordination skills.
• Excellent attention to detail and visual presentation.
• Able to manage multiple projects and deadlines.
• Willing to travel between stores, malls and events.
• Valid driver's licence and reliable transportation preferred.

Responsibilities

• Assist with planning and coordinating outdoor events, festivals, fairs, pop-ups and other event opportunities.
• Coordinate event logistics, schedules, transportation, materials, setup and teardown.
• Set up and maintain professional booths, displays and signage.
• Coordinate with event organizers, vendors and staff.
• Attend events to support execution and resolve logistical issues.
• Maintain an organized event calendar and provide updates to the HO Management Team.
• Coordinate with mall marketing departments regarding events, promotions and marketing opportunities.
• Assist with mall-wide events and marketing programs.
• Coordinate promotional signage, posters, displays and marketing materials for all BOL locations.
• Ensure marketing materials are delivered, installed and displayed correctly.
• Track marketing deadlines and provide updates to the HO Management Team.
• Support the implementation of visual merchandising standards across all stores.
• Coordinate seasonal, promotional and special displays, including windows, tables, walls and fixtures.
• Visit stores to review visual merchandising and assist with updates.
• Work with Store Managers and store teams on merchandising projects.
• Photograph displays and provide updates or identify areas requiring attention.
• Support merchandising for new stores, renovations and relocations.

Skills

Event coordination

Retail merchandising

Marketing coordination

Communication skills

Organizational skills

Travel readiness

Driver's license

Job description

Boutique of Leathers (BOL) is seeking an energetic, organized and hands-on Events & Merchandising Coordinator.

The position will assist the HO Management Team with the planning, coordination and execution of BOL's outdoor events, retail and mall marketing initiatives, and visual merchandising programs across all BOL locations.

This is a field-based role requiring regular travel between BOL stores, shopping malls and event locations.

Key Responsibilities

1. Events

• Assist the HO Management Team with planning and coordinating outdoor events, festivals, fairs, pop-ups and other event opportunities.
• Coordinate event logistics, schedules, transportation, materials, setup and teardown.
• Set up and maintain professional BOL booths, displays and signage.
• Coordinate with event organizers, vendors and event staff.
• Attend events as required to support smooth execution and resolve logistical issues.
• Maintain an organized event calendar and provide updates to the HO Management Team .

2. Retail & Mall Marketing

• Coordinate with mall marketing departments regarding events, promotions and marketing opportunities.
• Assist with BOL participation in mall-wide events and marketing programs.
• Coordinate promotional signage, posters, displays and marketing materials for all BOL locations.
• Ensure marketing materials are delivered, installed and displayed correctly.
• Track marketing deadlines and provide updates to the HO Management Team.
• Support the implementation of BOL visual merchandising standards across all stores.
• Coordinate seasonal, promotional and special displays, including windows, tables, walls and fixtures.
• Visit stores as required to review visual merchandising and assist with updates.
• Work with Store Managers and store teams on assigned merchandising projects.
• Photograph displays and provide updates or identify areas requiring attention.
• Support visual merchandising for new stores, renovations and relocations.

4. Coordination & Follow-Up

• Maintain timelines and follow up on assigned events, marketing and merchandising projects.
• Coordinate with stores, malls, vendors and event organizers as required.
• Ensure required materials and supplies are prepared and available on time.
• Communicate any delays, issues or concerns promptly to the HO Management Team
• Provide regular updates on assigned projects and completed work.

The role is focused on:

Qualifications

• 2+ years of experience in events, retail, visual merchandising, marketing or a related field.
• Strong organizational, communication and coordination skills.
• Excellent attention to detail and visual presentation.
• Ability to manage multiple projects and deadlines.
• Creative, reliable and proactive.
• Comfortable working independently and in a field-based environment.
• Comfortable travelling between stores, malls and event locations.
• Experience with malls, outdoor events , is an asset.
• Valid driver's licence and reliable transportation preferred.

Measures of Success

Success will be measured by:

• Professional and timely execution of BOL events.
• Effective coordination of mall and retail marketing activities.
• Consistent and professional visual merchandising across BOL stores.
• Strong organization, communication and follow-through.
• Timely completion of assigned projects.
• Prompt reporting of issues and updates to the Managemet Team .
• Effective coordination with stores, malls, vendors and event partners.