Event Planner & Coordinator - Diverse Functions

Placements24; Kimberley; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Contract rate

Diverse events

Reputable company

Broad experience

Flexible work

Repeat business

Job summary

Placements24 is assisting a boutique catering and event management firm in Kimberley seeking an experienced Event Planner & Coordinator. The role covers end-to-end planning for corporate events, weddings, and private parties, with a focus on delivering memorable experiences and seamless execution in the Kimberley area.

You will collaborate with clients, manage budgets, coordinate vendors, and guide events from concept to completion, including on-site supervision and post-event evaluation.

Qualifications

• Proven experience planning and coordinating events in catering/hospitality.
• Strong organizational and project management skills with multitasking ability.
• Excellent communication, interpersonal, and negotiation abilities.
• Proficient in event planning software and tools.
• Able to work under pressure and adapt to changing schedules.
• Creative thinker with a passion for unique events and memorable experiences.
• Budget management experience.
• Willingness to travel for client meetings and site visits.

Responsibilities

• Consult with clients to determine event needs, objectives, and specifications.
• Develop comprehensive event plans, including timelines, budgets, and logistical arrangements.
• Source and manage relationships with vendors such as venues, caterers, decorators, and entertainment providers.
• Oversee event budgets, ensuring all activities remain within financial constraints.
• Coordinate on-site event execution, managing staff, troubleshooting issues, and ensuring smooth operations.
• Develop creative concepts and themes for events to enhance client experience.
• Manage client communications, providing regular updates and ensuring satisfaction throughout the planning process.
• Conduct post-event evaluations and client feedback sessions to identify areas for improvement.
• Stay updated on industry trends and best practices in event planning and catering.

Skills

Client communication

Budget management

Vendor relations

Project management

Detail orientation

Education

Bachelor's degree in Event Management

Tools

Event planning software

Job description

About the Role

Our client, a boutique catering and event management firm in Kimberley , is seeking a creative and highly organized Event Planner & Coordinator. This role is responsible for the end-to-end planning and execution of a variety of functions, including corporate events, weddings, and private parties. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a passion for creating memorable experiences. You will work closely with clients to understand their vision, manage budgets, coordinate vendors, and ensure seamless event execution, bringing unique concepts to life in the Northern Cape .

Key Responsibilities

• Consult with clients to determine event needs, objectives, and specifications.
• Develop comprehensive event plans, including timelines, budgets, and logistical arrangements.
• Source and manage relationships with vendors such as venues, caterers, decorators, and entertainment providers.
• Oversee event budgets, ensuring all activities remain within financial constraints.
• Coordinate on-site event execution, managing staff, troubleshooting issues, and ensuring smooth operations.
• Develop creative concepts and themes for events to enhance client experience.
• Manage client communications, providing regular updates and ensuring their satisfaction throughout the planning process.
• Conduct post-event evaluations and client feedback sessions to identify areas for improvement.
• Stay updated on industry trends and best practices in event planning and catering.

Requirements

• Proven experience in event planning, coordination, or event management, preferably within a catering or hospitality context.
• Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, interpersonal, and negotiation skills.
• Proficiency in event planning software and tools.
• Ability to work effectively under pressure and adapt to unexpected challenges.
• Creative thinking and a passion for delivering unique and successful events.
• Budget management experience.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• Based in or have strong ties to the Kimberley area, with the ability to travel for client meetings and site visits.

Benefits

• Competitive contract rate commensurate with experience.
• Opportunity to manage a diverse portfolio of exciting events.
• Work with a reputable and growing event services company.
• Gain broad experience across various aspects of event management.
• Flexibility in work arrangements.
• Potential for repeat business and referrals within the Northern Cape .