event planner

Government of Canada; Caledon; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Government of Canada is seeking a qualified individual to assist with financial report preparation, coordinate event logistics, and supervise staff. This on-site role demands strong organizational skills, experience in event management, and proficiency in Microsoft Office. Candidates with a college diploma and a focus on client service will thrive in this fast-paced environment.

Qualifications

• 1-2 years of experience required.
• Proficiency in Microsoft Office tools is essential.
• Attention to detail and strong communication skills are crucial.

Responsibilities

• Assist in preparing financial reports and managing budgets.
• Coordinate meetings and events logistics.
• Develop policies and procedures while managing event details.

Skills

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Organized

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Access

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

MS Windows

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Develop financial procedures
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics

Experience and specialization Computer and technology knowledge

• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows

Additional information Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player