Event Organizer

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); On-site; CAD 34,000 - 49,000; Part time

Job summary

McGill University, Desautels Hiring Unit, seeks a part-time Coordinator to support alumni events including lectures, receptions and reunions. You will manage logistics, registrations, attendee and vendor tracking, and onsite troubleshooting, with a focus on customer service and compliance.

Responsibilities include preparing event materials, maintaining supplies and records, and ensuring accessibility and data/financial compliance while collaborating with campus partners.

Qualifications

• Ability to work autonomously and as part of a team.
• Ability to take initiative.
• Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically with delicate situations.
• Experience with conference/event coordination.
• Demonstrated organizational skills and proficiency in prioritizing and meeting weekly deadlines.
• Proven ability to draft, proofread and edit texts or documents with proper spelling, grammar and punctuation.
• Demonstrated ability to multitask with strong attention to detail.
• Proficiency in PC software including word processing, spreadsheets, databases, presentations and Minerva.

Responsibilities

• Coordinate and support alumni events (logistics, registration, attendee/vendor tracking).
• Provide customer service for registrants and prepare event materials.
• Maintain supplies and records; ensure accessibility and data/financial compliance.

Skills

Event coordination

Customer service

Teamwork

Initiative

Communication

Attention to detail

Multitasking

MS Office / Minerva

Education

High School Diploma

Tools

Minerva

MS Office

Databases / Spreadsheets / Presentations

Job description

Hiring Unit: Desautels

Position Summary

Coordinate and support alumni events (lectures, receptions, reunions, dinners) including logistics, registration, attendee/vendor tracking, onsite troubleshooting, communications, basic budget monitoring, and vendor/venue research. Provide customer service for registrants, prepare event materials, maintain supplies and records, and ensure accessibility and data/financial compliance.

Other Qualifying Skills and/or Abilities

• Ability to work autonomously and as part of a team.
• Ability to take initiative.
• Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically with delicate situations.
• Experience with conference/event coordination.
• Demonstrated organizational skills and proficiency in prioritizing and meeting weekly and monthly deadlines.
• Proven ability to draft, proof read and edit texts or documents using appropriate spelling, grammar and punctuation.
• Demonstrated ability to multitask with strong attention to detail and demonstrated ability to transmit and receive information accurately.
• Proficiency in a PC environment using word processing software, spreadsheets, database and presentation software and ability to use email as well as Minerva.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

High School Diploma 2 Years Related Experience

Hourly Salary

Hourly Salary: (AMUSE C) $30.00

Estimated Number of Work Hours per Week

30 (Part time)

Position Start Date

2026-10-12

Position End Date

2026-11-13

Deadline to Apply

2026-10-09

Additional Information

This position is covered by the AMUSE collective agreement.

Equal Opportunity and Diversity

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Company Culture

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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