Student Recruitment Associate

McGill University; Montreal (administrative region); On-site; CAD 46,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Pension plan

RRSP/TFSA

Vacation policy

Personal days

Floating holidays

Summer Fridays

Remote work up to 2 days/wk

Job summary

McGill University is seeking an Admissions and Student Recruitment professional to provide information on admissions criteria and services. You will represent McGill at high schools, attend fairs, and coordinate both in-person and virtual events while using the CRM to manage activities.

The role requires knowledge of McGill programs, excellent communication skills, and willingness to travel across Canada and internationally, with flexible hours including evenings and weekends.

Qualifications

• DEC III is required with 3 years related experience.
• Experience advising potential students on admissions criteria.
• Fluently bilingual, English and French, spoken and written.

Responsibilities

• Provides admissions, recruitment, scholarships, and student services information.
• Represents McGill at high schools, university fairs and events.
• Maintains CRM/event data; prepares travel schedules and reports.
• Supports social media campaigns and digital content creation.
• Plans and coordinates in-person and virtual recruitment activities.
• Travels extensively and works flexible hours including evenings and weekends.

Skills

Interpersonal skills

Public speaking

Writing skills

Bilingual English/French

Travel flexibility

Driver's license

Canadian passport

Education

DEC III

Tools

CRM databases

MS Teams

Presentation software

Web tools

Microsoft Teams

Job description

Position Summary

Reporting to a Student Recruitment Manager, this role will provide quality advice and service on a diverse range of admissions matters to applicants, students, staff, and the general public. Plans, coordinates, and participates in individual and/or team virtual and in-person visits representing McGill to Canadian and International High Schools. Participates in McGill undergraduate recruitment events, targeting prospective students, applicants, admitted and confirmed students, parents and counselors, including virtual and on and off campus events. Presents information and promotional material about McGill, including undergraduate admissions criteria, academic programs, student life and services, and our campuses. Participates with other members of the recruitment team in recruitment activities representing McGill. Uses the current recruiting software and data to plan, schedule, and track activities. Supports social media campaigns for prospective and admitted students.

Primary Responsibilities

Provides admissions, recruitment, scholarships, and student services information and supports the University's mission of academic excellence. Maintains good rapport with clients and staff within the unit and the University community by identifying needs and ensuring work is performed in accordance with established Enrolment Service goals and objectives and the University's overall mission. Participates in the implementation of new initiatives that support the strategic direction of the unit by keeping abreast of new developments, technology, and trends in the field of admissions and recruitment. Acts as the subject matter expert for Canadian and International applicants by remaining aware of market activity through targeted observations, professional networks, and reports. Represents the Recruitment team on working groups, project teams and committees, as required. Works with Unit on MS TEAMS to maintain communication and organization of events. Participates and supports recruitment trainings and takes part in professional development activities in order to remain well informed of university practices and programs and ensures strong delivery of information and support of our prospective students and their support networks. Participates in the planning recruitment activities, suggesting improvements to the recruitment process to maximize the number of qualified applicants. Represents McGill unaccompanied, attends in-person and virtual High Schools visits, and university fairs and prepares presentations and documents, and ensures meetings and follow up with counsellors (as needed). Prepares travel schedules, makes travel arrangements, monitors trip budget, updates the relationship management system, prepares visit reports, and expense reports upon return and makes suggestions for future improvements. Ensures follow-up on issues and /or problems raised during and after visits. Facilitates the participation of McGill faculty and staff at recruitment and yield events. Proposes and participates in a variety of on-campus and virtual recruitment activities, including hosting webinars through Zoom, Slate, Webex, as well as 1:1 meetings, drop-in sessions, fairs hosted by third parties, contributes to social media campaigns, and digital content creation). Supports the Welcome Centre, by meeting with prospective student visitors and answering individual questions, mentoring student ambassadors, and including them in virtual recruitment activities. Participates in McGill Summer Academy, by helping execute set up during events and supervision of participants. May be called upon to support the McGill Summer Academy Manager with organization of the program as needed. Proven experience in data analysis: ability to review statistics and reports, condense, recap, and evaluate data in order to propose and plan effective recruitment activities. Provides administrative support as necessary (answering emails, organizing promotional material and mailings, setting up events in new student relationship management system).

Other Qualifying Skills and/or Abilities

Experience advising potential students on admissions criteria. Knowledge of the student life cycle an asset. McGill undergraduate experience an asset. Proven organizational skills, ability to prioritize, and multi-task accurately with attention to detail. Experience working in a PC environment using databases (CRM), presentation software, web tools, and Microsoft Teams. Excellent interpersonal, communication, public speaking, and writing skills. Proven experience organizing events and fairs locally and at out-of-town venues. Experience with creation of dynamic presentations, an asset. U15 Canadian University collaboration and/or panel experience is a definite asset. Proven ability to work autonomously and as a member of a team. Experience as a School Counsellor or Career Advisor a definite asset. Valid Driver’s license and valid Canadian Passport. Ability to travel extensively and work flexible hours, including evenings and weekends. Fluently bilingual, English and French, spoken and written. Knowledge of other languages a definite asset (Arabic, Portuguese and Spanish).

Minimum Education and Experience

DEC III 3 Years Related Experience with DEC III

Salary and Working Hours

Hourly Salary: (MUNACA Level H) $33.05 - $40.97. Hours per Week: 33.75 (Full time). Supervisor: Student Recruitment Manager. Position End Date (If applicable): Deadline to Apply: 2026-08-12.

Benefits

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Work Authorization

you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

EEO Statement

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

About McGill University

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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