Liaison Officer

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); Hybrid; CAD 66,000 - 99,000; Full time

Benefits offered by this job

Health benefits

Defined contribution pension

RRSP and TFSA

Two personal days

Floating holidays

Summer Fridays

Paid December time off

Tuition waiver

Remote work up to 2 days/week

Job summary

McGill University seeks a dedicated Internships Coordinator to establish policies for internship programs and to expand opportunities for students. You will oversee selection, placements, and partnerships, advise students, organize events, and maintain the internship database.

The role requires strong English/French communication, data management skills, and the ability to handle multiple projects with discretion. Salary is complemented by extensive benefits and a 33.75-hour workweek.

Qualifications

• Must demonstrate professionalism, discretion, and accuracy in data handling.
• Familiarity with university policies, especially student affairs, is essential.
• Highly organized, results-driven, and able to manage multiple projects.
• Ability to work independently and with teams while handling confidential information.
• Experience coordinating events and engaging diverse audiences is preferred.

Responsibilities

• Develops and maintains partnerships with local and international organizations, oversees internship selection and student placements, monitors progress, and leads the strategic growth of internship opportunities.
• Liaises with departmental and faculty advisers on student affairs matters relating to internships.
• Advises students on internship opportunities, funding options, application and credit procedures, verifies required documentation, and guides them in finding placements aligned with their academic field and profile.
• Plans events for students and faculty to promote the office to the McGill community and organizes the logistics.
• Prepares statistics and reports as needed.
• Responsible for the Arts Internship database and updates the website.
• Assists the Internship Manager in all administrative activities of the office; coordinates the work of casual student employees.
• Participates in the analysis and resolution of problems related to student internships including emergency protocol.
• Implements new initiatives and opportunities for students that support the strategic direction of the internship office and the Faculty of Arts.

Skills

Partnership development

Student placement coordination

Advising & guidance

Event planning

Data management

Multilingual communication

Microsoft 365 proficiency

HTML basics

Analytical thinking

Team collaboration

Tools

Microsoft 365

SharePoint

Teams

Excel

Word

PowerPoint

HTML coding

Web page editing

Databases

Job description

Position Summary: Reporting to the Internship Manager, establishes criteria for policies and procedures regarding internships, internship selection and new opportunities for students.

Primary Responsibilities

• Develops and maintains partnerships with local and international organizations, oversees internship selection and student placements, monitors progress, and leads the strategic growth of internship opportunities.
• Liaises with departmental and faculty advisers on student affairs matters relating to internships.
• Advises students on internship opportunities, funding options, application and credit procedures, verifies required documentation, and guides them in finding placements aligned with their academic field and profile.
• Plans events for students and faculty to promote the office to the McGill community and organizes the logistics.
• Prepares statistics and reports as needed.
• Responsible for the Arts Internship database and updates the website.
• Assists the Internship Manager in all administrative activities of the office; coordinates the work of casual student employees.
• Participates in the analysis and resolution of problems related to student internships including emergency protocol.
• Implements new initiatives and opportunities for students that support the strategic direction of the internship office and the Faculty of Arts.

Other Qualifying Skills and/or Abilities

• Requires a high level of professionalism, discretion, and accuracy, with strong attention to detail in data management, communications, and reporting.
• Proven knowledge of the University’s policies and procedures, particularly in student affairs, is essential.
• Must be highly organized, results-driven, and able to manage multiple projects under tight deadlines while prioritizing tasks effectively.
• Demonstrated ability to work independently and collaboratively, build constructive internal and external relationships, and handle sensitive or confidential information with tact is required.
• Experience in coordinating events, facilitating workshops, and engaging diverse audiences is preferred.
• Strong analytical, problem-solving, and planning skills are essential, along with exceptional written and verbal communication skills in English and French.
• Advanced proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) is required, with experience in presentation software, web page editing, and databases; knowledge of HTML coding, donor relations, and familiarity with McGill University and the Faculty of Arts are considered assets.
• Knowledge of Spanish spoken and written, an asset.

Benefits

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan ( with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Annual Salary: (MPEX Grade 04) $66,190.00 - $82,740.00 - $99,290.00

Hours per Week: 33.75 (Full time)

Job Profile: MPEX-SAF2D - Student Affairs - Professional

Supervisor: Manager Internship Program

Position End Date (If applicable): 2027-09-24

Deadline to Apply: 2026-10-08

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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