Event Coordinator

Peak Associates Limited; Toronto; On-site; CAD 38,000 - 55,000; Full time

Job summary

Peak Associates Limited in Toronto is seeking a friendly, detail-oriented coordinator to support our events team. You will coordinate logistics for speaker engagements, manage communications with clients and speakers, and help with travel and accommodations.

Ideal candidates have 2–3 years of office experience, strong Microsoft Office skills, and the ability to multi-task in a fast-paced environment while delivering excellent customer service.

Qualifications

• Proven customer service experience.
• “Able to manage high email volumes and coordinate multiple tasks.”
• “Strong organizational skills and attention to detail.”

Responsibilities

• Coordinate logistics for events with sales reps and speakers.
• Serve as liaison between speakers, clients, and staff.
• Handle travel, ground transportation, and accommodations.
• Participate in pre-event conference calls.
• Maintain high-volume communication with clients and speakers.
• Build and grow relationships with clients and speakers.

Skills

Customer service

Multitasking

Email management

Attention to detail

Teamwork

Microsoft Office

Communication skills

Organization

Tools

Microsoft Office

Job description

Our client is a speakers bureau that represents many of the world’s most extraordinary speakers, leading thinkers, and inspiring individuals. They are all leaders in their respective fields, which include business, politics, sports, media, academia, science, technology, culture, and entertainment.

Duties of the job:

• Work with company sales representatives to coordinate the logistical details for events
• Act as a liaison between speakers, clients, and colleagues
• Responsible for all logistical event details including booking flights, arranging ground transportation, and accommodation
• Coordinate and participate in pre-event conference calls
• Manage a high volume of communication with our clients and speakers
• Build, maintain, and grow relationships with clients and speakers

Skills and experience expected of a successful candidate: Working with our speakers, clients and staff, we are looking for someone who:

• Has a minimum of 2-3 years of work experience
• Is friendly, enthusiastic, and willing to learn
• Has the ability to multi-task effectively under pressure in a fast-paced environment
• Has the ability to manage a very high volume of e-mail
• Has proven customer service skills and experience
• Has strong organizational skills with the ability to prioritize
• Possesses a high level of attention to detail, accuracy, and follow-up
• Has the ability to work in a team environment
• Has previous experience working in an office environment
• Has strong knowledge of Microsoft Office