Event Coordinator

Strategy Institute; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

Strategy Institute in Toronto is seeking an Event Coordinator to support the planning and execution of various conferences and events. This role is focused on speaker management, event administration, and communications, requiring exceptional organizational skills and attention to detail.

The successful candidate will manage speaker onboarding, event technology platforms, and assist in executing multiple events simultaneously. You'll work with industry-leading professionals and contribute to exceptional experiences for attendees and sponsors.

Qualifications

• 1–3 years of experience in events, administration, or a related field.
• Exceptional attention to detail and organizational skills.
• Comfortable working with event technology and software platforms.

Responsibilities

• Serve as a primary point of contact for conference speakers.
• Coordinate speaker registration and onboarding.
• Manage event apps and event technology platforms.

Skills

Detail-oriented

Organizational skills

Advanced proficiency in Microsoft Excel

Strong written and verbal communication skills

Time-management skills

Job description

Location: Toronto, ON (remote & on site at events)

About the Role

Strategy Institute is seeking a detail-oriented Event Coordinator to support the planning and execution of multiple conferences and events throughout the year.

This role focuses heavily on speaker management, event administration, event technology, and communications. The successful candidate will be highly organized, professional, and capable of managing numerous moving pieces across several events at once.

Key Responsibilities

• Serve as a primary point of contact for conference speakers
• Coordinate speaker registration and onboarding
• Collect, review, and manage speaker presentations and related materials
• Manage event apps and event technology platforms, including content updates and speaker information
• Prepare and maintain attendee, speaker, and registration lists
• Coordinate name badge production and printed event materials
• Ensure accuracy of all event data and reporting
• Support event registration and attendee communications
• Assist the Event Manager and Director with event planning and execution activities
• Track deadlines and follow up with speakers, vendors, and internal stakeholders
• Maintain event documentation and project tracking tools
• Assist in managing multiple conferences simultaneously

Qualifications

• 1–3 years of experience in events, administration, or a related field
• Exceptional attention to detail and organizational skills
• Advanced proficiency in Microsoft Excel and Google Sheets
• Strong written and verbal communication skills
• Professional and polished communication style
• Ability to work effectively with senior executives and conference speakers
• Comfortable working with event technology and software platforms
• Strong time-management skills and ability to prioritize competing deadlines
• Ability to work independently and as part of a collaborative team

What We're Looking For

• Highly detail-oriented and process-driven
• Professional and confident communicator
• Strong analytical and administrative skills
• Quick learner with a positive attitude
• Team player willing to support across multiple functions
• Organized, dependable, and able to manage several projects at once
• Passionate about creating exceptional conference experiences

Why Join Strategy Institute

Join a dynamic team that produces industry-leading conferences and events across multiple sectors. You'll work alongside experienced professionals, contribute to high-profile events, and play an important role in delivering exceptional experiences for attendees, sponsors, and speakers.