convention and special events planner

Apex Kosher Catering; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Apex Kosher Catering in Toronto is seeking an experienced Events Manager to oversee complex events from planning through execution. You will manage budgets, staff, vendor negotiations, and site coordination to ensure flawless delivery for conferences, meetings, and social occasions.

The role requires 3-5 years in event management, a bachelor’s degree or equivalent, and on-site work at the venue. Strong communication, leadership, and ability to work under pressure are essential for success.

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years of experience in events or catering management.
• Ability to work on-site and manage multiple tasks under pressure.

Responsibilities

• Promote conference and meeting services or special events.
• Inspect and select sites for events.
• Recruit, hire and supervise staff and/or volunteers.
• Prepare, present and manage budgets for events.
• Coordinate set-ups, staging, seating, parking and AV requirements.
• Negotiate with suppliers for materials and services.
• Coordinate special events and VIP arrangements.
• Manage event logistics and on-site operations.

Skills

Event management

Budget management

Vendor negotiation

Staff supervision

Site coordination

VIP arrangements

Education

Bachelor's degree or equivalent experience

Job description

Overview

Languages

English

Education

• Bachelor's degree
• or equivalent experience

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Catering firm

Responsibilities

Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Inspect and select sites
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in site selection and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Research and design special events programs
• Plan for VIP arrangements
• Manage Event Logistics
• Negotiate with suppliers for the provision of materials and supplies
• Co-ordinate the work of camera operators and other technical staff
• Co-ordinate special events

Experience and specialization

Area of work experience

• Special events

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask