event coordinator

Government of Canada; Owen Sound; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Government of Canada is seeking an experienced event manager to oversee logistics for conferences and special events. The successful candidate will develop risk management and emergency plans, coordinate activities, and manage a team. This role requires strong communication skills and the ability to multitask in a fast-paced environment.

Qualifications

• 2 years to less than 3 years of experience in event management.
• Bilingual ability is required.
• Experience in conference and meeting planning.

Responsibilities

• Develop risk management plans and emergency security plans.
• Coordinate and monitor conference and meeting activities.
• Plan and arrange for accommodation and transportation services.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Client focus

Time management

Resourcefulness

Ability to multitask

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

Google Docs

MailChimp

Job description

Overview Languages

Bilingual

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Arts and culture

Number of participants

• 200-400 participants

Responsibilities Tasks

• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Plan for translation and interpretation services
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Prepare final financial and other reports
• Manage Event Logistics
• Identify human resources requirements
• Supervise office and volunteer staff

Supervision

• 16-20 people
• Working groups
• Committees

Experience and specialization Computer and technology knowledge

• Google Docs
• MailChimp

Area of work experience

• Conference and meeting planning companies
• Multi-purpose facilities

Additional information Security and safety

• Driver's validity licence check

Transportation/travel information

• Valid driver's licence
• Own vehicle
• Own transportation

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Overtime required

Own tools/equipment

• Cellular phone
• Computer
• Internet access
• Office equipment and supplies
• Printer

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask