Event Coordinator

BC Egg Marketing Board; Abbotsford; On-site; Full time

Job summary

The BC Egg Marketing Board seeks an Events Coordinator to enhance its communications and marketing efforts through effective event management. This full-time role involves planning and executing public-facing initiatives to strengthen awareness about egg farming in British Columbia, requiring strong event planning skills and a collaborative work style.

Benefits

Medical and Dental Benefits

Union membership

Qualifications

• Minimum of 3 years’ experience in event planning or management.
• Certification in relevant fields considered valuable.
• Strong communication skills are essential.

Responsibilities

• Plan and execute events, ensuring alignment with BC Egg's goals.
• Manage logistics for all events, including venue selection and staffing.
• Serve as a liaison for public outreach initiatives.

Skills

Problem Solving

Communication

Project Management

Education

Post-secondary education in event planning or project management

Tools

Microsoft Office Suite

WordPress

Job description

Who we are

BC Egg is the regulatory body that oversees and manages the province’s egg farming industry. We work with over 150 family-owned and operated egg farms, grading stations, processors, and other industry partners to bring quality BC fresh eggs to consumers.

Our Mandate

BC Egg is the first-instance regulator of egg production in BC under the Natural Products Marketing (BC) Act and the BC Egg Marketing Scheme. BC Egg is responsible for the orderly production of eggs by regulating the production volume, transportation, packaging, storage, and marketing of ungraded eggs. It sets the price producers receive for eggs within the province. These duties are overseen by the BC Farm Industry Review Board, an independent tribunal established to supervise all marketing boards and commissions in BC.

At a national level, Egg Farmers of Canada is responsible for the orderly production of eggs and is supervised by the Farm Products Council of Canada. BC Egg must work closely with Egg Farmers of Canada and the provincial/territorial eggs boards within Canada to ensure the orderly production of eggs throughout the country. This working relationship is outlined in a Federal Provincial Territorial Agreement.

Proper governance requires that BC Egg understand the authority vested in it through Federal and Provincial legislation, as well as the political landscapes within BC and across Canada.

Key Areas of Responsibility

The Events Coordinator plays a key role in advancing BC Egg’s communications and marketing objectives by planning and executing impactful events and outreach activities. Working closely with the Manager of Marketing & Communication, this role supports efforts to enhance BC Egg’s public image as a credible and trusted source of information about egg farming in British Columbia.

As the primary coordinator of public-facing initiatives, you will be responsible for ensuring that all events reflect the values and goals of BC Egg. This includes fostering positive, collaborative relationships with stakeholders, partners, and the public to strengthen awareness and build trust in BC’s egg farming industry.

Event Management

• Develop and maintain comprehensive event timelines to ensure clear planning, coordination, and successful execution.
• Oversee all logistical elements of BC Egg events, including venue selection and bookings, contract review, insurance and licensing requirements, equipment rentals, event setup and teardown, and scheduling of staff, volunteers, and service providers.
• Act as the on-site liaison and primary BC Egg representative during single-day events, and when assigned to multi-day events, manage day-to-day logistics, event schedules, and communication with venue staff and vendors to ensure seamless operations.
• Assess event outcomes in collaboration with staff and BC Egg Farmer Ambassadors to support continuous improvement and future planning.

Marketing and Communications

• Provide administrative support to the Marketing and Communications department, including coordinating travel arrangements, booking meeting spaces, and organizing services or catering as needed.
• Advise management on all event and outreach activities to ensure alignment with the department’s strategic communication objectives and broader organizational goals.
• Develop and coordinate internal and external communications to promote and support events and outreach initiatives, in collaboration with the Marketing and Communications team.
• Manage the procurement and inventory of BC Egg promotional materials and event supplies, staying informed on new product offerings and recommending appropriate promotional opportunities to management.
• Contribute to the planning and execution of broader Marketing and Communications campaigns and initiatives.

Public Outreach and Sponsorships

• Serve as a liaison with charitable partners to facilitate donation requests for management review, and oversee the execution of in-kind contributions, such as BC Egg’s ongoing donations to Food Banks BC.
• Build and maintain strong relationships with key stakeholders, including vendors, farmers, industry ambassadors, and agricultural organizations, to support trust and engagement within the industry.

Ambassador Management

• Coordinate the recruitment of ambassadors from BC Egg’s network of farmers and facilitate onboarding and training for their participation in events, outreach, and educational initiatives.
• Manage all aspects of the ambassador program, including tracking training activities, maintaining up-to-date contact lists, and administering the ambassador rewards program.
• Oversee the submission and processing of ambassador expense and per diem claims

Experience and Education

• Minimum of 3 years’ experience in event planning, management, or production. Additional background in public outreach, engagement, communications, or marketing is considered an asset.
• Post-secondary education or certification in event planning, project management, public engagement, communications, or a related field. A combination of education and relevant experience will also be considered.

Competencies

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Experience with WordPress, MailChimp, Meltwater, and social media platforms is an asset.
• Strong creative problem-solving abilities, with a proactive, solutions-driven mindset and the ability to remain adaptable and composed under pressure.
• Ability to manage multiple projects and competing priorities in fast-paced environments with tight deadlines.
• Demonstrated capacity to think both strategically and with attention to detail—able to conceptualize, plan, and execute complex events and outreach initiatives.
• Proven experience coordinating with and managing vendors.
• Excellent written and verbal communication skills.

Technical Requirements of the Position:

• Valid BC driver’s license.
• Ability to lift and carry materials weighing up to 50 pounds.
• Flexibility to work occasional evenings, weekends, and statutory holidays as needed.
• Willingness and ability to travel as part of the role.

What we offer:

• Starting Wage $32.61/hr. Wage increases are based on a Collective Agreement
• Medical and Dental Benefits
• Part of Teamsters Local 213 (union dues apply)

Job Type: Full-time

Pay: From $32.61 per hour

Expected hours: 40 per week

Benefits:

• Dental care

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends and evenings as needed