Equipment Dispatch Coordinator

Jobtailor; Montreal (administrative region); On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Montreal is seeking a logistics coordinator to track, release and reposition equipment across depots and terminals, ensuring precise inventory and timely service.

You will work with cross-functional teams, manage customs paperwork, and optimize vendor performance while maintaining cost control and strong customer service.

The role requires a university degree, 2 years in maritime or related field, bilingual English/French, and proficiency in MS Office.

Qualifications

• University degree or equivalent.
• Legal right to work in Canada and reside in Montreal.
• Minimum 2 years experience in the maritime industry or equivalent combination of education and experience.
• Strong command of English; French required for local communication.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Strong teamwork and communication skills; ability to follow guidelines.
• Proven ability to handle customer requests efficiently and professionally.
• Strong analytical and problem solving skills with attention to detail.
• Cost control mindset with experience evaluating vendor performance.
• Ability to quickly grasp new concepts and adapt to changing priorities.

Responsibilities

• Track and release equipment daily for all depots and terminals to ensure accurate inventory records.
• Ensure customers obtain equipment meeting their shipping needs in a timely manner.
• Control and manage temporary import permits and paperwork before customs authorities.
• Create empty bookings as required.
• Reposition containers that are sold or for sale to the buyer.
• Plan and steer empty containers on vessel, barge and feeder.
• Track and trace overdue equipment to improve turnaround times.
• Issue work orders to reposition equipment by rail or truck.
• Ensure all equipment is at the appropriate location.
• Control positioning costs and evaluate vendor performance.
• Handle inquiries about equipment releases or inventory availability.
• Review gate-in, gate-out, and empty-container transport invoices.
• Coordinate and execute Area Canada's off-hire program.
• Liaise with Customer Service, depots, and terminals to ensure redelivery of scheduled off-hire units.
• Perform additional ad hoc duties as required.

Skills

Inventory control

Equipment tracking

Vendor performance evaluation

Customer service

Cost control

Data analysis

Attention to detail

Teamwork

Education

University degree or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

• Track and release equipment daily for all depots and terminals to ensure accurate inventory records.
• Ensure customers obtain equipment meeting their shipping needs in a timely manner.
• Control and manage temporary import permits and paperwork before customs authorities.
• Create empty bookings as required.
• Reposition containers that are sold or for sale to the buyer.
• Plan and steer empty containers on vessel, barge and feeder.
• Track and trace overdue equipment to improve turnaround times.
• Issue work orders to reposition equipment by rail or truck.
• Ensure all equipment is at the appropriate location.
• Control positioning costs and evaluate vendor performance.
• Handle inquiries about equipment releases or inventory availability.
• Review gate-in, gate-out, and empty-container transport invoices.
• Coordinate and execute Area Canada's off-hire program.
• Liaise with Customer Service, depots, and terminals to ensure redelivery of scheduled off-hire units.
• Perform additional ad hoc duties as required.

Requirements

• University degree or equivalent.
• Legal right to work in Canada and residence in Montreal.
• Minimum 2 years experience in the maritime industry or equivalent combination of education and experience.
• Strong command of English; French required for local communication.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Strong teamwork and communication skills; ability to follow guidelines.
• Proven ability to handle customer requests efficiently and professionally.
• Strong analytical and problem solving skills with attention to detail.
• Cost control mindset with experience evaluating vendor performance.
• Ability to quickly grasp new concepts and adapt to changing priorities.

Core Competencies

Demonstrates expertise in inventory management, equipment tracking, and customer service within the maritime industry, with strong analytical skills and a focus on cost control and vendor performance evaluation.

Highest-signal resume keywords

• Inventory Management
• Equipment Tracking
• Vendor Performance Evaluation
• Customer Service
• Cost Control

Hard Skills

• Inventory Control
• Equipment Repositioning
• Customs Documentation
• Data Analysis
• Problem Solving

Soft Skills

• Teamwork
• Communication
• Attention to Detail
• Adaptability
• Customer Request Handling

Industry Keywords

• Maritime Industry
• Temporary Import Permits
• Container Management
• Off-Hire Program
• Shipping Logistics

Tools & Technologies

• Microsoft Office
• Excel
• Word
• PowerPoint