Project Freight Coordinator

Rhenus Logistics; Mississauga; On-site; CAD 52,000 - 70,000; Full time

Job summary

Rhenus Logistics in Mississauga is seeking a dedicated Logistics Coordinator to manage end-to-end freight and project shipments across export, import, and domestic movements.

You will monitor shipments for on-time delivery, maintain accurate data in internal systems, and build strong relationships with customers, carriers, vendors, and internal teams.

The role requires 2+ years of freight forwarding experience in Canada, knowledge of Incoterms, and proficient use of MS Office applications.

Qualifications

• Degree in Supply Chain Management, Logistics, or a related discipline.
• 2+ years of hands-on operational experience in freight forwarding within Canada.
• Knowledge of import/export operations, including shipment documentation, bills of lading, delivery orders, and customs clearance.
• Exposure to project cargo or specialized transportation is desirable.
• Strong interpersonal and communication skills for multicultural environments.
• Self-motivated and capable of independent work with high accuracy.
• Collaborative team player who supports colleagues to deliver quality service.
• Solid numerical aptitude with freight measurement calculations and unit conversions.
• Understanding of international trade principles and Incoterms.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Flexibility to support operations across multiple time zones.

Responsibilities

• Coordinate end-to-end, multi-modal transportation for various cargo across export, import, and domestic movements.
• Monitor shipments to ensure on-time delivery with proactive communication.
• Enter and maintain accurate shipment data within internal systems.
• Build relationships with customers, carriers, vendors, and internal teams.
• Identify, assess, and onboard service-oriented vendors.
• Negotiate freight rates and terms with carriers and warehousing partners.
• Manage logistics processes across order coordination, inventory movement, customs support, tracking, and costs.
• Anticipate and resolve operational challenges with practical solutions.
• Review shipping documentation for accuracy and compliance.

Skills

Communication

Teamwork

Customer service

Multicultural mindset

Independent work

Data entry

Numerical skills

Incoterms knowledge

Time management

Attention to detail

Education

Degree in Supply Chain Management or Logistics

Tools

MS Office

Outlook

Excel

Word

OneDrive

Teams

Job description

What You Can Expect

• Coordinate end-to-end, multi-modal transportation for a wide range of cargo, including hazardous materials, general freight, and oversized shipments, across export, import, and domestic movements.
• Monitor shipments closely to ensure on-time complete delivery, maintaining proactive communication and follow-up throughout the transportation lifecycle.
• Enter and maintain accurate shipment data within internal systems, ensuring timely updates and strong data integrity.
• Build and maintain effective working relationships with customers, carriers, vendors, and internal teams to support seamless execution of project logistics operations.
• Identify, assess, and onboard service-oriented vendors that align with operational requirements and company values, contributing to a reliable and scalable partner network.
• Recognize shipments or transactions requiring special handling and recommend process enhancements to improve efficiency and service quality.
• Negotiate freight rates and service terms with ocean carriers, air carriers, trucking providers, and warehousing partners to secure competitive and dependable solutions.
• Manage logistics processes across the full supply chain, including order coordination, inventory movement, customs brokerage support, shipment tracking, and cost control.
• Anticipate and resolve operational challenges, supporting the team with practical solutions and a problem-solving mindset.
• Review shipping documentation for accuracy and completeness to ensure compliance and smooth cargo movement.

What You Bring:

• Degree in Supply Chain Management, Logistics, or a related discipline.
• Minimum of 2+ years of hands-on operational experience in freight forwarding within Canada.
• Strong working knowledge of import and export operations, including shipment documentation, bills of lading, delivery orders, and customs clearance processes.
• Prior exposure to project cargo, out-of-gauge, or specialized transportation is highly desirable.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively in a multicultural and international environment.
• Self-motivated and capable of managing responsibilities independently while maintaining a high standard of accuracy and accountability.
• Collaborative team player who actively supports colleagues to deliver consistent, high-quality customer service.
• Solid numerical aptitude, including the ability to calculate freight measurements and perform metric and imperial unit conversions.
• Strong understanding of international trade principles, including practical application of Incoterms.
• Proven ability to manage multiple priorities and meet firm deadlines in a fast-paced, operational environment.
• Flexibility to support operations across multiple time zones as required.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, OneDrive, and Teams.
• Experience with logistics, forwarding, or shipment tracking systems is considered an asset.
• Willingness to work additional hours as required to support operational demands.