Enrolment Officer

Vuntut Gwitchin First Nation; Old Crow; Presencial; CAD 51.000 - 77.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remoteness allowance

Travel allowance

Vacation time

Holiday leave

Benefits package

Sick leave

Personal leave

Pension plan

Subsidized housing

Descripción de la vacante

Vuntut Gwitchin First Nation in Old Crow, Yukon is seeking an Administrative professional to manage inquiries, coordinate travel and logistics for programs, and maintain enrollment and financial workflows. You will handle office functions, support staff, and contribute to efficient program delivery.

The role requires a certificate or diploma in office administration, strong client service, and proficiency with Microsoft Office and related systems.

Formación

• Certificate or diploma in office administration, or an equivalent combination of experience and training.
• Experience performing a range of administrative functions (e.g., coordinating travel, records management, processing financial transactions, managing correspondence, etc.).
• Experience providing client service by interacting with the public and responding to inquiries.
• Ability to organize travel and logistics for staff and events.
• Proficient with computer programs including Microsoft Office (Word, Excel, PowerPoint, OneNote and Outlook) products, Adobe, basic bookkeeping and records management systems.

Responsabilidades

• Administrative – Receives phone calls and visitors to determine the nature of the inquiry, exchange information and redirect as necessary.
• Orders and maintains required office supplies and responds to routine inquiries from Citizens, staff and other agencies.
• Logistical Support – Coordinates travel arrangements, accommodations, meetings and catering; confirms accessibility for electronic meetings.
• Enrollment – Coordinates and maintains Citizen enrollment files and genealogy charts; verifies enrollment data with other Nations.
• Financial – Prepares cheque requisitions, honoraria forms, purchase orders, travel requests/claims; administers Elder payments.
• File Management – Maintains administrative systems and records confidentiality.

Conocimientos

Office administration

Client service

Travel logistics

Microsoft Office

Records management

Communication

Educación

Office administration certificate

Herramientas

Adobe

Basic bookkeeping

Records management systems

Microsoft Office Suite

Descripción del empleo

We work to build and maintain an accountable government that motivates, inspires, and provides opportunities for Vuntut Gwitchin Citizens. Our employees have the opportunity to make meaningful connections and work on initiatives that make a real difference in people’s lives.

“With boundless pride in our ancient cultural heritage and ancestral homelands, we exercise our inherent right to self-government, to take the responsibility for the general welfare of our Citizens, and to provide for the good government of our community, lands and resources.”
—Preamble, VGFN Constitution

About the Position

Administrative – Receives phone calls and visitors to determine the nature of the inquiry, exchange information and redirect as necessary. Orders and maintains required office supplies. Responds to routine verbal and written inquiries from Citizens, staff and other agencies.

Logistical Support – Coordinates arrangements for program and service activities for the Department. Includes making travel arrangements such as flights and accommodations, and meeting room bookings and required catering and working with IT Technician to confirm accessibility for electronic meetings.

Enrollment – Coordinates and maintains Citizen enrollment files and genealogy charts as outlined in Chapter 3 of the VGFN Final Agreement. Periodically verifies enrollment data with other Nations to ensure there are no double registrations under modern treaties. Coordinates Enrollment Committee meetings which are held quarterly and holds one retreat per year to review Committee Terms of Reference and activities.

Financial – Preparation of required cheque requisitions, honoraria forms, purchase orders, travel requests/claims, reconciliations, service agreements and funding/contribution agreements for internal approval. Administers VGFN Citizen benefits such as monthly Elder payments.

File Management – Maintains administrative systems, procedures and records management systems while ensuring confidentiality.

What You Bring

Certificate or diploma in office administration, or an equivalent combination of experience and training.

Experience performing a range of administrative functions (e.g., coordinating travel, records management, processing financial transactions, managing correspondence, etc.).

Experience providing client service by interacting with the public and responding to inquiries.

Ability to organize travel and logistics for staff and events.

Proficient with computer programs including Microsoft Office (Word, Excel, PowerPoint, OneNote and Outlook) products, Adobe, basic bookkeeping and records management systems.

What We Offer

• $37.34/ hour -$56.00/ hour (Based on education and experience)
• Working hours: 80hours biweekly.
• 4% Northern Community Remoteness Allowance for employees residing in Old Crow full-time.
• 4% Northern Travel Allowance for employees residing in Old Crow full-time.
• 4 weeks’ vacation to start, plus 2 weeks paid time off over the Christmas holiday season.
• A very healthy extended benefits package.
• 10 days sick pay per year.
• 10 days paid special/ personal leave per year.
• A matched pension plan, meaning VGFN contributes the same amount as the employee by-weekly.
• Subsidized housing may be available.

Who We Are

The Vuntut Gwitchin First Nation (VGFN)promotes wellness, self-sufficiency, and prosperity in our community through cultural teachings and environmental stewardship, and by building and maintaining an accountable government that serves and provides opportunities for Vuntut Gwitchin Citizens.

VGFN is the government of the Van Tat Gwich’in people. Located on the Porcupine River in the heart of the Vuntut Gwich’in homeland, the community of Old Crow is the seat of our government.

Posting Date:

January 7, 2026

Closing Date:

January 20, 2026