Enrolment Officer

Vuntut Gwitchin Government; Old Crow; On-site; CAD 78,000 - 116,000; Full time

Benefits offered by this job

Hourly wage $37.34–$56.00 CAD

Remoteness allowance 4%

Travel allowance 4%

Vacation 4 weeks

Extended benefits

Sick leave 10 days

Personal leave 10 days

Matched pension plan

Relocation allowance

Subsidized housing

Job summary

Vuntut Gwitchin First Nation is seeking an organized Administrative Officer to support the department in Old Crow. You will receive calls and visitors, route inquiries, and manage office supplies and records.

You will coordinate travel, bookings, events, enrollment files, and related governance activities, including preparing cheques, requisitions, and funding documents. Proficiency with Microsoft Office and basic bookkeeping is required.

Qualifications

• Certificate or diploma in office administration or equivalent combination of experience and training.
• Experience performing a range of administrative functions (coordinating travel, records management, processing financial transactions, managing correspondence).
• Experience providing client service by interacting with the public and responding to inquiries.
• Ability to organize travel and logistics for staff and events.
• Proficient with computer programs including Microsoft Office products, Adobe, basic bookkeeping and records management systems.

Responsibilities

• Administrative duties: receive phone calls and visitors, determine inquiry type, exchange information and redirect as needed; order and maintain office supplies; respond to routine inquiries.
• Logistical support: coordinate arrangements for program and service activities, travel, accommodations, meeting room bookings, catering, and IT accessibility for electronic meetings.
• Enrollment: coordinate and maintain citizen enrollment files and genealogy charts; verify enrollment data with other Nations; coordinate Enrollment Committee meetings.
• Financial: prepare cheque requisitions, honoraria forms, POs, travel requests/claims, reconciliations, service and funding agreements.
• File Management: maintain administrative systems, procedures and records with confidentiality.

Skills

Office administration

Travel coordination

Client service

Travel logistics

MS Office proficiency

Education

Office administration certificate/diploma

Tools

Microsoft Office (Word, Excel, PowerPoint, OneNote, Outlook)

Adobe

Basic bookkeeping

Job description

Careers that make a difference

We work to build and maintain an accountable government that motivates, inspires, and provides opportunities for Vuntut Gwitchin Citizens. Our employees have the opportunity to make meaningful connections and work on initiatives that make a real difference in people’s lives.

“With boundless pride in our ancient cultural heritage and ancestral homelands, we exercise our inherent right to self‑government, to take the responsibility for the general welfare of our Citizens, and to provide for the good government of our community, lands and resources.”

—Preamble, VGFN Constitution

About The Position

Administrative – Receives phone calls and visitors to determine the nature of the inquiry, exchange information and redirect as necessary. Orders and maintains required office supplies. Responds to routine verbal and written inquiries from Citizens, staff and other agencies. Logistical Support – Coordinates arrangements for program and service activities for the Department. Includes making travel arrangements such as flights and accommodations, and meeting room bookings and required catering and working with IT Technician to confirm accessibility for electronic meetings. Enrollment – Coordinates and maintains Citizen enrollment files and genealogy charts as outlined in Chapter 3 of the VGFN Final Agreement. Periodically verifies enrollment data with other Nations to ensure there are no double registrations under modern treaties. Coordinates Enrollment Committee meetings which are held quarterly and holds one retreat per year to review Committee Terms of Reference and activities. Financial – Preparation of required cheque requisitions, honoraria forms, purchase orders, travel requests/claims, reconciliations, service agreements and funding/contribution agreements for internal approval. Administers VGFN Citizen benefits such as monthly Elder payments. File Management – Maintains administrative systems, procedures and records management systems while ensuring confidentiality.

What You Bring

Certificate or diploma in office administration, or an equivalent combination of experience and training.

Experience performing a range of administrative functions (e.g., coordinating travel, records management, processing financial transactions, managing correspondence, etc.).

Experience providing client service by interacting with the public and responding to inquiries.

Ability to organize travel and logistics for staff and events.

Proficient with computer programs including Microsoft Office (Word, Excel, PowerPoint, OneNote and Outlook) products, Adobe, basic bookkeeping and records management systems.

What We Offer

• $37.34/hour – $56.00/hour (Based on education and experience)
• Working hours: 80 hours biweekly.
• 4% Northern Community Remoteness Allowance for employees residing in Old Crow full-time.
• 4% Northern Travel Allowance for employees residing in Old Crow full-time.
• 4 weeks’ vacation to start, plus 2 weeks paid time off over the Christmas holiday season.
• A very healthy extended benefits package.
• 10 days sick pay per year.
• 10 days paid special/ personal leave per year.
• A matched pension plan, meaning VGFN contributes the same amount as the employee bi‑weekly.
• A relocation allowance.
• Subsidized housing may be available.

Who We Are

The Vuntut Gwitchin First Nation (VGFN) promotes wellness, self‑sufficiency, and prosperity in our community through cultural teachings and environmental stewardship, and by building and maintaining an accountable government that serves and provides opportunities for Vuntut Gwitchin Citizens.

VGFN is the government of the Van Tat Gwich’in people. Located on the Porcupine River in the heart of the Vuntut Gwich’in homeland, the community of Old Crow is the seat of our government.

Apply For This Position

To apply for this position, please send your resume and a cover letter to [e-mail]. Please include the name of the job you are applying for in the subject line of the email. The cover letter should be addressed to the Human Resources Director.

In accordance with the Canadian Human Rights Act (CHRA, Section 16(1)), hiring preference will be given to Vuntut Gwitchin First Nation Citizens. Following this, preference will be extended to Indigenous candidates, and then to those with experience and knowledge of First Nations customs and practices.

While we appreciate all applications, only those selected for further consideration will be contacted.