Materials & Logistics Coordinator

Vuntut Gwitchin Government; Old Crow; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Remoteness allowance

Travel allowance

Vacation: 4 weeks

Benefits package

Sick leave: 10 days

Personal leave: 10 days

Pension plan

Housing assistance

Relocation allowance

Job summary

Vuntut Gwitchin First Nation is seeking a Materials & Logistics Coordinator to oversee procurement, warehouse, and inventory management for government services in Old Crow. You will ensure materials are available for day-to-day operations and projects, manage receiving and records, and support asset management.

Reporting to the Finance Director, you will coordinate purchasing, maintain compliance, and oversee transport logistics to Old Crow, including air shipments and seasonal road options.

Qualifications

• Knowledge of inventory management processes and systems.
• Experience providing client service and responding to inquiries.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinates procurement, warehouse and inventory management to ensure materials are available for operations.
• Oversees purchasing processes and creates purchase orders.
• Ensures compliance and real-time visibility of work orders and inventory.
• Manages logistics for shipments to Old Crow, including air transport and winter road when applicable.
• Maintains monthly inventory reports and cycle counts.
• Performs administrative tasks supporting budget development and vendor management.
• Maintains file management systems and confidentiality.
• Supports emergency management activities as needed.

Skills

Inventory management

Customer service

MS Office proficiency

Education

Certificate or Diploma in Office Administration / Business Management

Tools

Asset management system

Microsoft Office

Job description

Careers that make a difference

We work to build and maintain an accountable government that motivates, inspires, and provides opportunities for Vuntut Gwitchin Citizens. Our employees have the opportunity to make meaningful connections and work on initiatives that make a real difference in people’s lives.

“With boundless pride in our ancient cultural heritage and ancestral homelands, we exercise our inherent right to self-government, to take the responsibility for the general welfare of our Citizens, and to provide for the good government of our community, lands and resources.”

—Preamble, VGFN Constitution

Who We Are

With boundless pride in our ancient cultural heritage and ancestral homelands, we exercise our inherent right to self-government, to take the responsibility for the general welfare of our Citizens, and to provide for the good governance of our community, lands and resources. We promote wellness, self-sufficiency, and prosperity in our community through cultural teachings and environmental stewardship, and by building and maintaining an accountable government that motivates, inspires, and provides opportunities for the Vuntut Gwitchin.

About The Role

The Materials and Logistics Coordinator coordinates the procurement, warehouse, and inventory management process to ensure materials are accessible and available for the Vuntut Gwitchin First Nation (VGFN). This position provides oversight of the purchasing and inventory management and control functions for asset management at VGFN. The Materials & Logistics Coordinator also oversees the receipt and delivery of required goods so that required materials are available for the day-to-day operations and projects for VGFN. Reporting to the Finance Director, some of the responsibilities of the position include but are not limited to;

• Inventory Management – Coordinates VGFN’s operational inventory ensuring that warehouse is stocked with adequate inventory to support operations and the community. Purchases, receives, and adds to inventory records all materials required for primarily Government Services operations.
• Purchasing – Processes material and supply requests from operations staff and fills these orders. Obtains specifications and information required to purchase the proper materials and prepares purchase orders.
• Compliance – Oversees compliance of warehouse requisitions or withdrawals from inventory are supported by an active, approved work order. Periodic review of open work orders, ensuring they are closed out immediately upon completion of work to maintain real-time operational visibility.
• Logistics – Oversees shipment of items to Old Crow, primarily by air and in some instances by winter road, and delivery to asset locations in the community. Work with Government Services and transport providers to identify any potential backhaul loads.
• Reporting – Maintains VGFN inventory by compiling monthly reports and implementing control systems such as cycle counts, and periodic physical counts with the Government Services Department to record warehouse materials and reconciling discrepancies as required.
• Financial – Performs required administrative functions to support operations including the preparation of documents and reports. Assists with development of required workplans and budget and monitors the program budget monthly. Maintains a vendor list for VGFN.
• File Management – Maintains administrative systems, procedures and records management systems while ensuring confidentiality.
• Emergency Management – Works with assigned teams to respond to emergency and crisis situations of VGFN.

What We Offer

• Working Hours: 80 hours bi-weekly.
• 4% Northern Community Remoteness Allowance for employees residing in Old Crow full-time.
• 4% Northern Travel Allowance for employees residing in Old Crow full-time.
• 4 weeks’ vacation to start plus two weeks paid time off over the Christmas season.
• A very healthy extended benefits package.
• 10 days sick pay per year.
• 10 days paid special/ personal leave per year.
• A matched pension plan.
• Subsidized Housing may be available.
• Relocation Allowance.

What You Bring

• Certificate or diploma in office administration, business management or an equivalent combination of experience and training.
• Knowledge of inventory management and processes and systems. Purchasing or Warehouse/ Inventory Management experience in a northern context is a definite asset.
• Proficiency in computers in Microsoft Office (Word, Excel, PowerPoint, OneNote and Outlook) and asset management systems.
• Experience providing client service by interacting with the public and responding to inquiries.

Supporting You Along the Way

We believe that a rewarding career is not only good for our employees, but it also leads to better outcomes for our clients, workplace and the community. That’s why we are committed to providing you with a competitive salary, health benefits, and a retirement plan. Beyond compensation, you will have the opportunity to make meaningful connections and work on initiatives that make a real difference in people’s lives.

To Apply

Please send your resume & a cover letter to: [e-mail]

In accordance with the Canadian Human Rights Act (CHRA, Section 16(1)), hiring preference will be given to Vuntut Gwitchin First Nation Citizens. Following this, preference will be extended to Indigenous candidates, and then to those with experience and knowledge of First Nations customs and practices.

While we appreciate all applications, only those selected for further consideration will be contacted.