Education Programs Coordinator, Emergency Medicine (On-site)

Queen's University; Kingston; On-site; CAD 55,000 - 67,000; Full time

Job summary

Queen's University in Kingston, Ontario seeks a Program Assistant for the Department of Emergency Medicine. The role ensures smooth day‑to‑day operations of educational programs, complying with accreditation standards and supporting faculty, learners and staff.

The incumbent coordinates training schedules, maintains learner files, collects evaluations, and helps organize events such as orientations and interviews. A related post‑secondary program and 3–5 years of relevant experience are required.

Qualifications

• Minimum of three to five years related experience in an academic and/or medical, or administrative environment.
• Knowledge of University policies, procedures and regulations pertaining to undergraduate and postgraduate programs is an asset.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Coordinate and oversee administration of training programs in Emergency Medicine.
• Prepare learner rotation schedules and ensure rotations are covered.
• Compile and distribute rotation evaluations and ensure completion.
• Assist in program events such as orientation, resident retreats, and Matching/interviews.
• Manage resident files and portfolios; coordinate meetings and prepare agendas/minutes.
• Support budget development for education and track expenses.

Skills

Analytical thinking

Problem solving

Attention to detail

Communication

Teamwork

Confidentiality

Education

Post-secondary program in related field (Business Administration, Communications & Marketing, Office Administration)

Tools

MS Office

Spreadsheet software

Web-based technology

Job description

Queen's University in Kingston, Ontario seeks a Program Assistant for the Department of Emergency Medicine. The role ensures smooth day‑to‑day operations of educational programs, complying with accreditation standards and supporting faculty, learners and staff.

The incumbent coordinates training schedules, maintains learner files, collects evaluations, and helps organize events such as orientations and interviews. A related post‑secondary program and 3–5 years of relevant experience are required.