Education & Programs Administrative Specialist

CAMH; Toronto; On-site; CAD 54,000 - 81,000; Full time

Benefits offered by this job

Extended health and dental coverage

HOOPP defined benefit pension plan

Paid vacation and sick leave

Professional development opportunities

Job summary

CAMH Education seeks an Administrative Assistant to provide confidential administrative support to the Education department leadership team. You will manage scheduling, document preparation, invoicing, budget tracking, and boardroom logistics in a hospital setting at 1025 Queen Street, Toronto.

Strong writing, multi-tasking, and discretion are essential. Candidates should have a Community College diploma with 3–5 years’ experience in healthcare or public sector admin.

Qualifications

• Diploma/certificate in a related field and 3–5 years’ admin experience in a hospital/public sector setting.
• Strong writing and editing skills, including proofreading and meeting summaries.
• Advanced PC skills; proficient with MS Office and setting up virtual meetings (Webex/Zoom/Teams).
• Experience tracking expenditures and budgets; ability to work independently within a dynamic team.
• Bilingualism English/French is an asset.

Responsibilities

• Coordinate scheduling of internal and external meetings for the management team.
• Prepare documentation and gather information on confidential projects.
• Respond to inquiries and coordinate communications for stakeholders.
• Draft/edit memos, letters, reports, and contracts; take minutes as required.
• Process invoices, track expenses, reconcile statements, and handle requisitions.
• Maintain inventories, replenish supplies, and schedule Education boardrooms.
• Support onboarding and administrative processes, events, and cross-department collaboration.
• Provide front reception coverage and ensure CAMH administrative processes are followed.

Skills

Interpersonal skills

Planning

Time management

Organizational skills

Problem-solving

Customer service

Multitasking

Editing/writing

Confidentiality

Communication

Education

Community college diploma/certificate

Tools

Microsoft Office

Job description

CAMH Education seeks an Administrative Assistant to provide confidential administrative support to the Education department leadership team. You will manage scheduling, document preparation, invoicing, budget tracking, and boardroom logistics in a hospital setting at 1025 Queen Street, Toronto.

Strong writing, multi-tasking, and discretion are essential. Candidates should have a Community College diploma with 3–5 years’ experience in healthcare or public sector admin.