Employment and Labour Litigation Assistant

David Aplin Recruiting; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A well-respected law firm in downtown Toronto is seeking a Labour & Employment Litigation Legal Assistant. This role involves drafting legal documents, managing lawyers’ practices, and requires a minimum of 2 years of experience in litigation. The firm values attention to detail and organizational skills in a fast-paced environment.

Qualifications

• Minimum 2 years of experience in a legal assistant role, preferably with a focus on litigation.
• Familiarity with the Human Rights Tribunal of Ontario and/or the Ontario Labour Relations Board is a strong asset.
• Solid understanding of the Rules of Civil Procedure.

Responsibilities

• Draft, proofread, serve, and file legal documents with precision and accuracy.
• Manage multiple lawyers’ practices and prioritize their administrative needs.
• Collaborate with other legal assistants on complex or high-volume projects.

Skills

Attention to detail

Multitasking

Communication

Organizational skills

Education

Diploma or certification in Legal Assistant or Law Clerk studies

Tools

Microsoft Office Suite

Caselines

ACL

Conveyancer

Teraview

Divorcemate

Job description

Are you a detail-oriented legal assistant with a strong background in litigation? Our client, a successful and well-respected law firm located in downtown Toronto, is seeking a Labour & Employment Litigation Legal Assistant to join their dynamic team. This is an exciting opportunity to work in a fast-paced, collaborative environment where your experience and initiative will be highly valued.

Key Responsibilities :

1. Draft, proofread, serve, and file legal documents with precision and accuracy
2. Transcribe and format correspondence and legal materials
3. Manage multiple lawyers’ practices and prioritize their administrative needs
4. Prepare special reports by gathering, analyzing, and summarizing data
5. Maintain both physical and electronic filing systems
6. Prepare bills of costs and handle related documentation
7. Manage calendars, schedule meetings, and monitor email communications
8. Use sound judgment to proactively support lawyers with administrative tasks
9. Work with legal software including Caselines, ACL, Conveyancer, Teraview, and Divorcemate
10. Open and close legal files in accordance with firm procedures
11. Collaborate with other legal assistants on complex or high-volume projects
12. Provide backup support during absences and as needed
13. Take on additional duties as assigned

Qualifications :

1. Minimum 2 years of experience in a legal assistant role, preferably with a focus on litigation
2. Experience with labour and employment matters is preferred
3. Familiarity with the Human Rights Tribunal of Ontario and/or the Ontario Labour Relations Board is a strong asset
4. Excellent multitasking skills supporting multiple lawyers
5. Team-oriented mindset with outstanding verbal and written communication skills
6. Solid understanding of the Rules of Civil Procedure
7. Proficient in Microsoft Office Suite (Outlook, Word, Excel)
8. High attention to detail and organizational skills
9. Ability to thrive in a fast-paced, deadline-driven environment
10. Strong knowledge of legal billing and accounting procedures
11. Diploma or certification in Legal Assistant or Law Clerk studies is an asset
12. Commitment to confidentiality and professionalism

This is a fantastic opportunity for a driven legal professional looking to advance their career in a supportive and professional setting. If you’re ready to take the next step, we want to hear from you.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.