Legal Assistant

Fuze HR Solutions; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A reputable employment law firm in downtown Toronto is seeking a Legal Assistant with at least five years of experience in civil litigation and employment law. This hybrid role offers an opportunity for career growth in a dynamic legal environment, with responsibilities including document preparation and administrative support to lawyers.

Benefits

Discretionary year-end performance bonus

Full benefits from day one (medical, dental, vision)

3 weeks’ vacation, with flexibility to 4 weeks

Dynamic, collaborative team environment

Qualifications

• Minimum 5 years of legal assistant experience in employment and civil litigation.
• Deep understanding of Ontario’s Rules of Civil Procedure.
• Professional, proactive, and able to work independently.

Responsibilities

• Provide executive-level administrative support to lawyers.
• Prepare, transcribe, edit, and proofread legal documents.
• Coordinate court appearances and manage deadlines.

Skills

Communication

Organizational Skills

Attention to Detail

Time Management

Multitasking

Education

Diploma in Legal Assistant or Law Clerk program

Tools

MS Office

Outlook

GhostPractice

Philips SpeechExec

CaseLines

One-Key for e-filing

Job description

Legal Assistant – Employment & Civil Litigation

Location : Downtown Toronto

Work Model : Hybrid – 4 days in office, 1 day remote

We are currently recruiting on behalf of a reputable employment law firm located in downtown Toronto. The firm is seeking a Legal Assistant with a minimum of five years of experience in civil litigation and employment / labour law. This is an excellent opportunity to join a dynamic, fast-paced legal environment with strong long-term career growth potential.

Must-Haves

• Minimum 5 years of experience in a law firm, specifically in civil litigation and employment / labour law
• Excellent written and verbal communication skills
• Ability to work independently, manage deadlines, and be highly reliable

What They Offer

• Discretionary year-end performance bonus (not guaranteed)
• Full benefits from day one (medical, dental, vision – 80 / 20 coverage)
• 3 weeks’ vacation, with flexibility to 4 weeks
• Dynamic, collaborative team environment

Key Responsibilities

• Provide executive-level administrative support to lawyers and enhance office effectiveness
• Prepare / transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
• Proofread documents / correspondence, check for appropriate formatting, spelling, grammar, etc.
• Answer and direct phone calls
• Assist lawyers in the preparation and coordination of hearings and trials
• Record and monitor court appearance dates, pleadings and filing requirements
• Coordinate service and filing of proceedings with agencies and courts
• Schedule and coordinate discoveries, expert witnesses, mediations, or other court-designated hearing
• Monitor and follow-up with evidence gathering
• Maintain an in-depth knowledge of legal terminology, court rules and procedures, as well as labour and employment terminology, where applicable
• Enter dockets; liaise with the Accounting department
• Prepare and submit expense reports for lawyers

Qualifications

• Minimum 5 years of legal assistant experience in employment and civil litigation
• Diploma in Legal Assistant or Law Clerk program
• Deep understanding of Ontario’s Rules of Civil Procedure
• Strong organizational, proofreading, and multitasking skills
• High attention to detail and excellent time management
• Proficiency in MS Office , Outlook , and GhostPractice
• Experience with Philips SpeechExec dictation is an asset
• Familiarity with CaseLines and One-Key for e-filing
• Professional, proactive, and able to work independently