Human Resources Assistant Adjoint.e En Ressources Humaines

Universite Saint-Paul; Canada; On-site; CAD 40,000 - 55,000; Part time

Job summary

A leading university in Canada seeks a Human Resources Assistant to support staffing processes, payroll, and administrative tasks. The ideal candidate will possess strong communication skills and be bilingual in English and French. This part-time position offers a chance to contribute to a dynamic HR team in a supportive educational environment.

Qualifications

• At least 1 year of HR experience or equivalent combination.
• Experience in payroll processing.

Responsibilities

• Assist in staffing processes including scheduling interviews and contracts.
• Support payroll by entering data and conducting searches.
• Draft communications and other HR-related documents.

Skills

Bilingualism

Communication

Interpersonal Skills

Organizational Skills

Customer Service

Education

Post-secondary education in human resources

Tools

ADP

Microsoft Office

Excel

Adobe Acrobat

Job description

Position Title:
Human Resources Assistant

Competition Number:
018 - 2025

Administrative Unit:
Human Resources Services

Immediate Supervisor:
Associate Vice-Rector, Talent, Diversity and Culture

Position Type:
Permanent, Part-time (Non-Unionized)

Hours of Work:
17.5 hours per week

Salary Scale:
Level 4 (to be specified)

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with a federated relationship since 1965. Bilingual and human-scale, it has over 1,000 students and offers programs in Social Communication, Counselling and Psychotherapy, Canon Law, Public Ethics, Conflict Studies, Theology, Human Relations, Transformative Leadership, Spirituality, and Social Innovation. The university provides an environment conducive to professional growth and competitive benefits.

Summary

Reporting to the Associate Vice-Rector, Talent, Diversity and Culture, the incumbent assists with human resources activities and provides administrative support.

Key Responsibilities

1. Assist in staffing processes for assigned positions, including scheduling interviews, hiring, contracts, follow-up, and filing.
2. Process hiring and rehiring in Workforce Now HRIS system and provide system access to employees.
3. Ensure accurate updating of HR data in Workforce Now.
4. Support payroll by entering data and conducting searches as needed.
5. Prepare and update reports using HRIS, Excel, and online tools.
6. Draft communications and other HR-related documents.
7. Perform administrative tasks such as filing and drafting reports.
8. Respond promptly to questions and requests from employees, faculty, and the public.
9. Assist with various HR files and projects, including follow-up.
10. Monitor files, reports, spreadsheets, and contracts regularly.

Education, Experience, and Knowledge

• Post-secondary education in human resources, administration, or related field, plus at least 1 year of HR experience or equivalent combination.
• Bilingualism (English and French) required.
• Experience in customer service.
• Experience with ADP or similar HR systems is an asset.
• Experience in payroll processing.
• Proficiency in Microsoft Office, Excel, email, Internet, and Adobe Acrobat.
• Strong communication and interpersonal skills.
• Availability and flexibility for emergencies.
• Ability to prioritize and manage time effectively.
• Teamwork skills.
• Initiative, autonomy, and organizational skills.
• Good judgment, tact, and discretion.
• Attention to detail and professionalism, including confidentiality.

Interested candidates are invited to submit an online application at Job Openings (ustpaul.ca) by May 23, 2025, 23:59.

We thank all applicants for their interest. Only those selected for the next step will be contacted.

We are committed to employment equity and encourage participation from all eligible individuals. If accommodations are needed during the selection process, please notify us if contacted for an interview. Personal information is protected under the Privacy Act.