Project Coordinator - Document Control

WSP; Ottawa; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Document Controller/Coordinator, where you'll play a vital role in managing project documentation for a prestigious national project. This position offers an exciting opportunity to work within a collaborative culture that values inclusion and innovation. You'll be responsible for ensuring the integrity of project records, coordinating with project managers, and adapting to dynamic processes. With a commitment to employee well-being and a flexible work policy, this role is perfect for those looking to balance their professional and personal lives while contributing to meaningful projects that enhance the world around us.

Benefits

Flexible Work Options

Comprehensive Benefits

Virtual Healthcare

Wellness Platform

Qualifications

• 1+ years of experience in document control management.
• Proficient in various electronic drawing file formats.

Responsibilities

• Manage and track project communications and documents.
• Conduct quality assurance checks on outgoing submissions.

Skills

Document Control Management

Communication Skills

Engineering Terminology

Software Proficiency

Education

Experience in Engineering or Related Field

Tools

Document Management Software

Job description

The Opportunity:

The Centre Block Rehabilitation Project is a long-term renovation, rehabilitation and rejuvenation project of national interest within the Parliamentary Precinct. WSP (in joint venture) is providing a range of multidisciplinary consultancy services, including engineering design and contract administration and design management.

ADocument Controller/Coordinator acts as an integral member of the document control team which supports the management and control of project documentation.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy– we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP

What you can expect to do here:

• Manage and track incoming and outgoing project communications and documents;
• Store, secure, revise, retrieve and distribute electronic documents (if required, hard copy documents);
• Process and control engineering documents, drawings in accordance with established guidelines and client-specific procedures;
• Review reports, specifications, and other engineering documents to ensure adherence to quality and document standards;
• Coordinate with Project Managers to track project schedules, as well as being responsible for the submission of deliverables to the client;
• Conduct quality assurance checks on outgoing submissions;
• Manage the flow of records to and from all appropriate parties;
• Respond to internal and external drawing and documentation requests;
• Timely archiving of project records;
• Prioritizing multiple submissions, seeking guidance from leadership as may be required;
• Easily adapt to changing processes and concepts;
• Communicate effectively with engineering disciplines.

What you’ll bring to WSP:

• Minimum of 1 year experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry;
• Advanced proficiency with applicable software applications in related field;
• Ability to deal effectively and professionally with all staff levels within the office and remotely;
• Knowledge of project documentation and engineering terminology;
• Experience in various electronic drawing file formats;
• Strong written, verbal, communication and interpersonal skills

**To qualify for this role, you must be eligible for Canadian Federal Government Enhanced Reliability clearance. This is a mandatory requirement to work with this client.