Project Coordinator, Funding Services- Adaptation

Federation of Canadian Municipalities; Ottawa; Hybrid; CAD 57,000 - 64,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to support the Climate-Ready Plans within their innovative Green Municipal Fund initiative. This role involves managing program files, guiding applicants through funding processes, and contributing to process improvements. The ideal candidate will possess strong bilingual skills in English and French, along with a solid understanding of funding processes. Join a flexible and inclusive work environment that promotes diversity and offers opportunities for professional development. If you're passionate about climate adaptation and municipal support, this is an exciting opportunity for you.

Benefits

Flexible work hours

Summer hours

Employee wellness programs

Development opportunities

Inclusive culture promoting diversity

Qualifications

• 3+ years evaluating contracts or grant/loan programs.
• Strong knowledge of funding processes and adherence requirements.

Responsibilities

• Guide applicants through the funding application process.
• Coordinate recipient reporting and monitor project health.
• Participate in cross-functional team projects and initiatives.

Skills

Bilingual proficiency in English and French

Knowledge of funding/granting processes

Interpersonal skills

Project management experience

Education

University degree in business administration

Equivalent experience in project management

Tools

Microsoft Office

CRM systems

Job description

Project Coordinator, Funding Services- Adaptation

Join us to apply for the Project Coordinator, Funding Services- Adaptation role at Federation of Canadian Municipalities.

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

Position Details

• Title: Project Coordinator, Funding Services- Adaptation
• Department: Growth & Development - Green Municipal Fund (GMF) - Client and Funding Services
• Level: 3
• Salary Range: $57,348 - $63,945 (based on qualifications and experience)
• Languages: Bilingual French and English required
• Term: Permanent Full-Time
• Location: Hybrid (Ottawa)

About GMF

GMF is a $1.6 billion endowment from the Government of Canada, supporting municipalities in creating sustainable, resilient communities. A recent $530M investment supports the National Adaptation Strategy. Our team helps local governments adopt sustainable practices, reducing emissions, building resilient infrastructure, and more.

Role Overview

The Project Coordinator supports the Climate-Ready Plans and Processes (CRPP) within the Local Leadership in Climate Adaptation (LLCA) initiative. Responsibilities include managing program files, guiding applicants through funding processes, coordinating reporting, reviewing project reports, and supporting program improvements.

Key Responsibilities

1. Guide applicants through the application process, ensure receipt and completeness of applications, and coordinate with Project Officers.
2. Assist in application review logistics and document accessibility.
3. Coordinate recipient reporting, conduct status update calls, and monitor project health.
4. Review final reports, prepare disbursement recommendations, and manage disbursement forms.
5. Contribute to process improvements and share knowledge with applicants and recipients.
6. Review project reports for significant results and lessons learned.
7. Coordinate travel, accommodations, and expense processing.
8. Participate in cross-functional team projects, working groups, and organizational initiatives.
9. Identify and monitor risks, develop and evaluate risk responses.

Qualifications

• University degree in business administration, project management, or related field, or equivalent experience.
• At least 3 years of experience evaluating contracts or grant/loan programs.
• Strong knowledge of funding/granting processes and adherence requirements.
• Service-oriented with bilingual proficiency in English and French.
• Professional attitude with good judgment and interpersonal skills.
• Experience with Microsoft Office and CRM systems; project management and legal contract knowledge are assets.
• Understanding of municipal sector and climate adaptation principles is an asset.

Benefits and Work Environment

• Flexible work hours with a hybrid model; primarily remote, occasional travel to Ottawa.
• Summer hours and Fridays off during July-September.
• Employee wellness programs, development opportunities, and benefits.
• Inclusive culture promoting diversity, equity, and inclusion.

Application Details

Apply by May 6th, 2025, or until filled. Candidates must reside within 80 km of Ottawa and be authorized to work in Canada. For more info, visit www.fcm.ca and Green Municipal Fund.