Project Coordinator

University of Wisconsin Madison; Brantford; On-site; USD 63,000 - 73,000; Full time

Job summary

An innovative initiative seeks a Project Coordinator to support the Puerto Rican Studies Hub. This role involves managing logistics, coordinating events, and fostering collaborations across diverse communities. The ideal candidate will have strong administrative skills, a commitment to diversity, and the ability to engage with various stakeholders. Join a dynamic team dedicated to enriching the academic and cultural landscape through impactful projects and partnerships that address the needs of Puerto Ricans in the diaspora.

Benefits

Generous vacation and holidays

Competitive insurance and savings accounts

Retirement benefits

Qualifications

• One year of professional experience in administrative support.
• Strong attention to detail and time management skills.

Responsibilities

• Manage day-to-day operations of the Puerto Rican Studies Hub.
• Coordinate travel and logistics for events and guest speakers.

Skills

Administrative Support

Financial Management

Time Management

Communication Skills

Multitasking

Microsoft Office Suite

Interpersonal Skills

Education

Bachelor's Degree

Master's Degree in relevant field

Tools

Microsoft Excel

Microsoft Word

Database Management

Job description

Job Summary:

The Puerto Rican Studies Hub (PRSH) is an initiative that seeks to foster collaborations between Puerto Rico and its diaspora by critically thinking about, imagining, and enacting more just and solidary futures for our communities inside and outside academia.

The Puerto Rican Studies Hub seeks to catalyze and enable interactions, dialogues, and solidarities on multiple scales. It will bring a plethora of voices, intellectual ecosystems, and practices together to think of the ways that we can use our intellectual, cultural, and artistic production in the service of our communities and beyond. We envision the PRSH as fertile ground for innovative partnerships, and as a site for emergent and groundbreaking modes of knowledge production that address the most pressing concerns of Puerto Ricans in the archipelago and diaspora.

Attentive to the new patterns of migration that Puerto Ricans have charted in the last two decades, the Midwest is an ideal region to decenter traditional spaces of Puerto Rican Studies and to jumpstart the conversation on a regional, national, and transnational scale. We will do so while expanding the field of Puerto Rican Studies, by supporting scholars, artists, and community members in a variety of fields through fellowships, workshops, symposia, the arts, and lecture series. As a result, our communities will benefit through the PRSH across different institutions and communities in Puerto Rico and its diaspora.

The Project Coordinator will provide administrative, logistical, and fiscal support to the PRSH Co-Directors

Responsibilities:
Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.

• 30% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations


• 10% Develops, enhances, and maintains operational standards and systems to support project teams


• 5% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions


• 10% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting


• 25% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)


• 20% Manage the day-to-day operations of the Puerto Rican Studies Hub (PRSH) by coordinating meetings, organizing travel and event logistics, supporting conferences and study programs, and collaborating with diverse partners.

Tasks:

• Coordinating travel, lodging, and logistics for guest speakers and artists in-residence


• Assist in coordinating logistics around the Puerto Rican Studies Association Conference


• Assist in coordinating logistics of the Puerto Rico Study Away Program


• Collaborating with a diverse group of faculty, staff, students, and community partners within and outside of UW-Madison


• Ensuring funding compliance


• Engaging in outreach activities with the surrounding Madison community and the broader Midwest


• Serves as a first point of contact for the PRSH, provides basic information via multiple communication mediums, and routes more complex inquiries to the appropriate entities


• Collects, analyzes, and prepares various communication and promotional materials for the PRSH


• Sends, receives, and distributes communications of PRSH events and calls for applications according to established policies and procedures under general supervision


• Maintains established records and organizational systems related to work operations according to established policies and procedures


• Carries out purchasing and fiscal support to the PRSH by monitoring accounts, tracking spreadsheets, processing financial transactions, and related work

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Preferred
Master's Degree
Preference for a B.A. or M.A. in field related to Puerto Rican Studies, including but not limited to Latin American Studies, Latinx Studies, American Studies, Humanities, and or Social Sciences

Qualifications:

Required Qualifications:
- One year of professional experience working in an administrative and/or financial support role.
-Strong attention to detail and time management, consistently meeting deadlines and ensuring accuracy in work.
-Proven ability to multitask, efficiently managing multiple projects while maintaining high-quality output.
-Ability to work both independently and collaboratively, successfully contributing to team projects and completing individual assignments with minimal supervision.
-Strong written and verbal communication skills, demonstrated through effective correspondence, presentations, and collaboration across teams.
-Proficiency in Microsoft Office Suite, including word processing, spreadsheet creation, database management, email, and internet applications.
-Excellent interpersonal skills, effectively engaging with diverse audiences, including students, staff, community members, and professional collaborators.
-Demonstrated teamwork and relationship-building expertise, fostering strong connections with management, colleagues, students, community partners, and vendors.

Preferred Qualifications:
- Experience in Latin American, Puerto Rican, and/or Latinx/a/o/e Studies
- Proficiency in Spanish

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $63,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment

How to Apply:

Please click on the "Apply Now" button to start the application process.

Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should address your qualifications as they pertain to this position and may include URLs for examples of past work.

Selected applicants will receive an invitation to participate in interviews. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

For questions on the position, contact: Davis Fugate [e-mail].

Contact:

Davis Fugate
[e-mail]
608-263-5092
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Project Coordinator(AD035)

Department(s):

A48-COL OF LETTERS & SCIENCE/HISTORY/HISTORY

Employment Class:

Academic Staff-Renewable

Job Number:

314722-AS

The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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