Administrative Assistant

Farm Boy Inc.; Barrie; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading company in the retail sector is seeking a part-time administrative support professional to assist with various clerical duties. This role involves inventory management, recruitment administration, and maintaining confidential files, ensuring quality service to employees and customers. Ideal candidates will have a background in Office Administration, strong interpersonal skills, and the ability to handle sensitive information responsibly.

Benefits

Accommodation available for applicants with disabilities

Qualifications

• Completion of postsecondary education in Office Administration.
• Minimum of 2 years related experience.
• Fluency in both official languages is an asset.

Responsibilities

• Assist with department inventory and confidential file organization.
• Handle recruitment administration and payroll functions.
• Coordinate meetings and maintain confidentiality of sensitive information.

Skills

Interpersonal skills

Communication skills

Customer service skills

Time management

Organizational skills

Problem-solving

Confidentiality

Education

Postsecondary education in Office Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

The position is responsible for supporting the retail team by performing various administrative and clerical duties. The performance of the duties must ensure a quality service approach to all employees customers and suppliers. All responsibilities must be performed in a manner consistent with the Farm Boy Way.

Major Responsibilities :

• Responsible for assisting with department inventory i.e. uniforms office / store supplies.
• Responsible for assisting with the organization and maintenance of confidential storelevel files.
• Assist with recruitment administration in SmartRecruiters including screening candidates and scheduling interviews.
• Preparation and presentation of new hire documents including participating in orientations.
• May be required to assist with payroll functions including timecard corrections and reporting.
• Responsible for logging invoices as well as ensuring the corresponding paperwork is attached to the invoices.
• Coordinate with Finance and Store Manager regarding queries on invoices.
• Responsible for contacting employees regarding any schedule changes.
• Provide assistance with the organization and maintenance of the employee Training Master.
• Responsible for printing posting collecting and filing of SOPs sweep logs high touch sanitation sheets and Covid screening logs.
• Ensure that scheduled periodic reporting is sent out on time and accurately.
• Assist with ad hoc requests like preparation of name tags assisting employees with locker information etc.
• Assist employees on filing expense reports secure necessary approvals and submit for reimbursement.
• Coordinate meetings for Store Manager / Regional Director / Vice President and take minutes when required.
• Maintain confidentiality of sensitive information and share with appropriate stakeholders.
• May be requested to undertake other related duties to support our stores.

Qualifications :

• Typically requires completion of a postsecondary education with an emphasis in Office Administration plus a minimum of 2 years related experience or an equivalent combination of education and experience
• Above average interpersonal and communication skills both oral and written.
• Superior customer service skills with ability to handle complaints and communicate calmly and professionally.
• Advanced proficiency with Microsoft Excel Word PowerPoint and Outlook.
• Superior time management and organizational skills with keen attention to detail.
• Positive teamoriented attitude and ability to work with minimal supervision and solve problems.
• Ability to handle confidential materials in a sensitive and appropriate manner.
• Reliable responsible and adaptable to change and learning new tasks.
• Fluency in both official languages would be considered an asset.
• Able to work a flexible schedule including nights weekends and holidays as required.

Work & Sensory Environment :

• Providing service to several people or departments working under many simultaneous deadlines
• Performing extensive and repetitive data entry
• Sitting for long periods of time at workstation
• Possible exposure to eye strain from computer terminals
• Exposure to distractions cause by open office noise and frequent interruptions

Additional Information :

Accommodation is available upon request for applicants and employees with disabilities.

Remote Work : Employment Type :

Parttime

Key Skills

Department / Functional Area : Administration

Experience : years

Vacancy : 1

Create a job alert for this search