administrative assistant - office

H & J Cleaning Corp.; Calgary; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading company in Calgary is seeking an organized and reliable office assistant to manage daily office tasks. The role involves scheduling appointments, maintaining filing systems, and ensuring smooth office operations. Ideal candidates will have a high school diploma and experience in a similar role. Join a supportive team that values flexibility and client focus.

Qualifications

• 1 to 2 years of experience required.

Responsibilities

• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.

Skills

Multitasking

Flexibility

Organization

Client focus

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Education : Secondary (high) school graduation certificate
• Experience : 1 year to less than 2 years

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Reliability

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Provides awareness training to employees to create a welcoming work environment for youth
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Work Term : Permanent

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