Administrative Assistant

Maplecroft; Montreal; Remote; CAD 40,000 - 55,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to support their team remotely. The role involves managing administrative tasks, client billing, and ensuring effective communication in both English and French. Ideal candidates will have relevant qualifications and strong organizational skills.

Benefits

Full range of benefits offered

Dynamic team and collaborative work environment

Qualifications

• Bilingualism in English and French required.
• Strong organizational and time-management skills.
• Relevant work experience is necessary.

Responsibilities

• Organize and maintain digital files and records.
• Handle client billing and manage the inspection calendar.
• Prepare and translate documents in both French and English.

Skills

Organizational skills

Time-management skills

Bilingualism

Education

Diploma in administration or office management

Tools

MS Office

Job description

The Administrative Assistant supports the team in daily activities remotely, ensuring effective coordination of administrative tasks and smooth communication in both English and French. This role includes responsibility for client billing, managing the inspection calendar, and handling various administrative documents.

Responsibilities

• Organize and maintain digital files and records.
• Prepare, review, and translate documents in both French and English.
• Manage and distribute emails and correspondence based on the recipient’s language.
• Provide administrative support to the Regional Director.
• Handle client billing, including payment tracking and verification.
• Manage credits and debits.
• Coordinate the inspection schedule, ensuring effective communication with the team and clients.
• Organize meetings and travel arrangements for the leadership team.
• Manage calendars and schedules while prioritizing tasks and urgent matters.
• Provide administrative support to inspectors.
• Maintain the registry of pending files and assist with assignment coordination.
• Manage inspection requests.
• Assist in preparing bilingual reports and presentations.

Work Conditions and Environment :

• Full-time position.
• Remote work : This position is primarily remote.
• Training : During the training period, travel to the office will be required.
• Full range of benefits offered.
• Dynamic team and collaborative work environment.

Qualifications

• Diploma in administration, office management, or a related field.
• Bilingualism is required (English and French, spoken and written).
• Strong organizational and time-management skills.
• Proficiency in office software (MS Office, etc.).
• Discretion and ability to handle confidential information.
• Relevant work experience required.

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