Executive Assistant

Stafflink; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support C-level executives within the Provincial Government of Ontario. The role includes managing administrative tasks, financial reporting, and event planning. This is a hybrid position based in Downtown Toronto, initially offered as a 3-month contract with potential for permanent employment.

Qualifications

• 3+ years of experience supporting a senior executive.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Provide executive support to C-Level Executives.
• Organize and manage all information and communication.
• Prepare financial reports and expense statements.

Skills

Organizational Skills

Communication

Discretion

Adaptability

Education

Business-related Studies

Tools

Microsoft Office Suite

Job description

We are actively seeking for an Executive Assistant to provide executive and operational support to the C-level Executives within Provincial Government of Ontario. This position involves managing administrative and business processes, including information organization, communication coordination, calendar management, financial reporting, travel and event planning, document management, and general office administration.

This position will be a 3 months contract with a possibility to be hired on a permanent basis. Work will be conducted on a hybrid base (3 days on-site) in Downtown Toronto. Responsibilities :

• Provide executive support to C-Level Executives
• Organize and manage all information and communication, both incoming and outgoing
• Handle calendar management and scheduling
• Prepare financial reports and expense statements
• Plan and execute events, meetings, and offsite activities
• Maintain document and knowledge management systems
• Provide general administrative support and office management
• Collaborate with other Executive Administrators on shared tasks and priorities

Required Experience :

• Completion of business-related studies or a relevant college / university program, or equivalent work experience
• 3+ years of experience supporting a senior executive in a professional office environment
• Ability to prioritize tasks, meet deadlines, and adapt to changing demands
• Strong organizational and scheduling skills
• High level of discretion and good judgment with confidential information
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Experience in the financial sector, government, or regulatory environments is required
• Strong research skills and business awareness