Executive Assistant - Remote

Aurora Cannabis Inc.; Ontario; Remote; CAD 70,000 - 90,000; Full time

Job summary

Aurora Cannabis is seeking an Executive Assistant to support senior leaders in Human Resources and Government Relations. The ideal candidate will have extensive experience, strong organizational and communication skills, and the ability to manage multiple priorities in a dynamic environment. This remote role requires flexibility and a commitment to excellence.

Benefits

Flexible work environment

Competitive salary

Professional development

Team activities

Modern technology

Qualifications

• Minimum 5 years of experience as an Executive Assistant.
• Expertise in Microsoft Office and corporate communications.

Responsibilities

• Support EVP & VP of HR and SVP of Government Relations.
• Manage calendars, travel arrangements, and confidential documents.
• Coordinate team engagement activities and special events.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Judgment

Education

College diploma in Business

Tools

Microsoft Office

Job description

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Executive Vice President & Vice President

Division : Human Resources & Government Relations

Job location : Remote (Ontario)

Hours : 40 hours per week, Monday to Friday

Employment type : Full-time Permanent

Commitments may extend beyond regular office hours, and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support in person at our office locations, including Toronto, or beyond regular office hours across multiple time zones internationally.

A little about us

Hi, we’re Aurora Cannabis, and we’re so excited to meet you!

We’re a global cannabis company with operations across Europe and North and South America. We’re driven by our passion to help people improve their lives and have a diverse team who bring their best every day, so Aurora can be the cannabis provider of choice for patients and consumers. We love our work, and we especially love our high-quality, innovative brands that make up the Aurora family – from Aurora, Aurora Drift, San Rafael ’71, Greybeard, and Whistler.

Our people, combined with our collective passion for the industry, make Aurora a special place to work and define our “A-Team”. We are a high-performing team of cannabis experts, innovators, and champions who work, learn, and win together. We think BIG, act BOLD, and execute with PURPOSE in all that we do, and will stop at nothing to cultivate the ultimate cannabis experience for our community.

Job Summary

Aurora is recruiting an Executive Assistant to support our EVP, Human Resources, SVP Government Relations, and VP, Human Resources. Based in Toronto, the ideal candidate will have significant experience working as an Executive Assistant at senior levels in a fast-paced and dynamic industry. They must be comfortable working across multiple time zones including Europe and Australia. The successful candidate will be highly organized, possess strong decision-making and prioritization skills, exceptional interpersonal skills, polished communication skills, and the ability to exercise good independent judgment. They will lead with integrity and represent the organization with the highest standards. Sounds interesting? Here’s more…

As the Executive Assistant, you will be involved in …

• Supporting EVP & VP of Human Resources and the SVP, Government Relations
• Ensuring the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
• Handling sensitive information appropriately and using good judgment in problem solving
• Handling and preparing all aspects of confidential and sensitive documents, ensuring critical timelines are met
• Preparing and submitting expense reports
• Providing excellent calendar management to promote maximum productivity; prioritizing inquiries and requests and troubleshooting conflicts
• Coordinating all travel arrangements (accommodation, flights, vehicles, etc.)
• Providing ad-hoc support to the HR & Government Relations Teams
• Developing and cultivating collaborative relationships with peers, employees, and other leaders
• Composing, reviewing, and following through on internal and external communication with a focus on accuracy and attention to detail
• Assisting with internal communication efforts: organizing and coordinating special events and projects
• Supporting in setting up team engagement activities including holiday events and virtual get-togethers
• Supporting the Government Relations team with registering lobbyist activities and maintaining compliance with legal reporting requirements related to lobbying activities
• Partnering with the EA community at Aurora on various events, projects, and initiatives
• Supporting related projects and conducting research as required

You would be the best fit if you have…

• A minimum of 5 years of experience
• College diploma in Business, Office Administration, or related relevant education (asset)
• Expertise working with Microsoft Office
• Experience and/or willingness to learn about registering lobbyist activities and maintaining compliance with legal reporting requirements. Knowledge of the Lobbying Act of Canada and provincial equivalents is a strong asset.
• Team-oriented mindset and willingness to work closely with the EA community and various leaders
• Ability to act with minimal supervision, discretion, maturity, and confidentiality
• Ability to work under tight timelines and manage multiple projects
• Thorough knowledge of corporate communications, spelling, and grammar
• Event planning experience, including travel management and vendor contracting

Bonus points if you have…

• Exceptional written, verbal, and interpersonal communication skills
• Ability to inspire trust and confidence; exercise diplomacy in dealings with employees, customers, stakeholders, etc.
• Ability to represent the Executive Office with integrity and professionalism

Why you’ll love working at Aurora

• Flexibility: enjoy a flexible work environment with work-life balance, flexible hours, remote options, meeting-free Friday afternoons, and more!
• Total Rewards: competitive salary, professional development, company swag, team activities, and modern technology
• Team: a diverse, global team of cannabis enthusiasts, innovators, and more, committed to an inclusive environment that fosters growth and well-being

Next steps

Apply today by submitting your resume through our website. We will review applications and contact suitable candidates via email.

Think you’re the right fit but don’t meet all requirements? Apply anyway. Share this posting with your network or subscribe to our Talent Community for future opportunities. Aurora employees are encouraged to participate in the referral program for potential bonuses.

Diversity and inclusion

At Aurora, we celebrate diversity and foster an inclusive culture that empowers our people to be authentic, celebrate differences, and love where they work. We encourage all candidates to apply regardless of race, gender, age, disability, or other characteristics. If you need accommodations during the recruitment process, please let us know!

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