Executive Assistant - Remote

Savinicha Consulting Incorporated; Ottawa; Remote; CAD 55,000 - 75,000; Full time

Job summary

A leading company in Ottawa is seeking an experienced Executive Assistant to provide high-level support to the Senior Leadership team. This fast-paced role involves managing schedules, travel, and communications to ensure efficient daily operations. The ideal candidate will possess strong organizational and communication skills, with a proven track record in supporting executives. This position offers competitive benefits including generous holiday, pension contributions, and health plans.

Benefits

27 days’ holiday per year plus bank holiday

Buy and sell holiday scheme

Cross organisational bonus scheme

Up to 12% pension contribution

Life assurance cover

Funded health cash plan or subsidised private medical insurance

Enhanced family leave

Range of special leave

Car loans

Cycle to work and electric car lease scheme

Qualifications

• Proven experience supporting senior leaders at executive level.
• Experience with complex diary and travel organisation.

Responsibilities

• Acting as the point of contact amongst executives and stakeholders.
• Extensive calendar and diary management.
• Proactively support the preparation of documentation for meetings.

Skills

Communication

Time Management

IT Skills

Job description

Savinicha Consulting was originally created to deliver and support XRM / CRM solutions in both Government and private sector. Savinicha's consultants are senior individuals with proven experience in business and technology. We focus on providing senior level sales and marketing services for the well-qualified independent senior consultant who is looking to expand their technical network and clientele.

We are looking for an experienced Executive Assistant to provide high level support to our Senior Leadership team. This is an exciting and fast-paced role where you will play a key part in ensuring the smooth operation of daily business activities.

Responsibilities

• Acting as the point of contact amongst executives, colleagues, customers and other external stakeholders
• Extensive calendar and diary management
• Manage own time effectively ensuring that workload levels are noted and deadlines met
• Book and arrange travel, transport and accommodation and manage subsequent expenses
• Managing email inbox and sending responses for Executive team
• Managing information flow in a timely and accurate manner
• Monitor and provide reminders of important tasks and deadlines for Executive and wider team
• Proactively support the preparation and production of documentation for meetings (agendas, minutes, reports, presentations and actions monitoring)

Qualifications

• Proven experience supporting senior leaders at executive level
• Experience with complex diary and travel organisation
• Exceptional written and verbal communication skills, including the ability to interact with stakeholders at all levels
• Ability to work autonomously and take the lead
• Intermediate to advanced IT skills
• Minute taking and document management
• 27 days’ holiday per year plus bank holiday
• Buy and sell holiday scheme
• Cross organisational bonus scheme
• Up to 12% pension contribution
• Life assurance cover
• Funded health cash plan or subsidised private medical insurance
• Enhanced family leave
• Range of special leave
• Car loans, cycle to work and electric car lease scheme

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Internet Publishing

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