Dynamic Office & Operations Coordinator

Kelly; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Group benefits

Holiday and vacation pay

Job summary

Kelly in Etobicoke, Ontario is seeking an Office & Operations Coordinator to support day-to-day operations, including accounting, membership coordination, HR administration, and board support. The role reports to the CEO and requires a hands-on, detail-oriented professional capable of multitasking across multiple functions.

The position involves managing invoices, reconciliations, budgeting, and liaising with external bookkeepers and CRM vendors.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration or a related discipline.
• 2–5 years of experience in an Office Coordinator, Office Administrator or Operations Coordinator role.
• Experience within an association, non-profit or membership-based organization would be an asset.
• Solid understanding of accounting principles and experience with invoices, reconciliations and financial administration.
• Advanced proficiency in Microsoft Excel and/or Google Sheets.
• Experience working with CRM databases and accounting systems.

Responsibilities

• Enter financial data, prepare and issue invoices, and track payments related to events and corporate partner agreements.
• Monitor outstanding receivables and follow up on overdue payments.
• Prepare monthly reconciliations between CRM records and the accounting system.
• Reconcile monthly corporate Visa statements and maintain accurate financial records.
• Process cheque deposits, payments and other routine financial transactions.
• Coordinate quarterly budgeting and forecasting activities with organizational leadership.
• Assist the external bookkeeper with annual audit preparation.
• Monitor financial procedures and internal controls to ensure accuracy and consistency.
• Process new membership applications and maintain member profiles.
• Coordinate the annual membership renewal process and maintain records.
• Coordinate general office operations and manage relationships with external vendors.
• Maintain office procedures and administrative manuals.
• Assist with HR administration, onboarding/offboarding, and staff training coordination.
• Support recruitment administration and website updates.

Skills

Organizational skills

Communication skills

Time management

Problem solving

Education

Accounting/Finance degree

Tools

Microsoft Excel

Google Sheets

CRM databases

Accounting software

Job description

Kelly in Etobicoke, Ontario is seeking an Office & Operations Coordinator to support day-to-day operations, including accounting, membership coordination, HR administration, and board support. The role reports to the CEO and requires a hands-on, detail-oriented professional capable of multitasking across multiple functions.

The position involves managing invoices, reconciliations, budgeting, and liaising with external bookkeepers and CRM vendors.