Executive Office Administrator to CEO, Toronto

Retailors (Fox NSP Europe); Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Retailors (Fox Group) in Toronto is seeking an energetic Office Administrator to support Head Office operations, leadership, and a professional workplace environment.

You will manage day-to-day operations, coordinate meetings, create polished presentations with Canva and Microsoft Office, and assist with travel, onboarding, and budget tracking. The role reports to the CEO, Canada, and requires strong organization and communication across teams.

Qualifications

• College diploma, university degree, or equivalent combination of education and experience.
• 2-4 years of experience in an Office Administrator, Administrative Assistant, Office Coordinator, or similar role.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong experience using Canva to create professional presentations, communications, and visual materials.
• Comfortable learning and adopting new technologies, systems, and digital tools.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Excellent attention to detail, problem-solving abilities, and follow-through.
• Positive, enthusiastic, and service-oriented approach to work.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Manage the day-to-day operations of the Head Office, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office visitors, deliveries, vendors, and general office inquiries.
• Coordinate office supplies, equipment, maintenance requests, and vendor relationships.
• Manage meeting room bookings, office calendars, and shared workplace resources.
• Support the coordination of meetings, including scheduling, catering, room preparation, and meeting materials.
• Create presentations, internal communications, announcements, and visual content using Canva and Microsoft Office.
• Organize employee engagement initiatives, team celebrations, company events, and office activities.
• Provide administrative support to leadership and cross-functional teams as required.
• Assist with travel arrangements, expense administration, and scheduling support.
• Coordinate new hire onboarding activities, including workspace setup and office orientation.
• Maintain accurate office records, files, and documentation while ensuring confidentiality.
• Partner with HR, Finance, IT, and Operations teams to support business and office requirements.
• Process office purchases, monitor invoices, and support office-related budget tracking.
• Assist with basic technology troubleshooting and coordinate with IT providers when needed.
• Support special projects and other administrative duties as assigned.

Skills

Office administration

Microsoft Office

Canva

Project coordination

Communication

Organization

Education

College diploma / University degree

Tools

Microsoft Teams

Google Workspace

Outlook

Zoom

Job description

Retailors (Fox Group) in Toronto is seeking an energetic Office Administrator to support Head Office operations, leadership, and a professional workplace environment.

You will manage day-to-day operations, coordinate meetings, create polished presentations with Canva and Microsoft Office, and assist with travel, onboarding, and budget tracking. The role reports to the CEO, Canada, and requires strong organization and communication across teams.