Dynamic Administrative Assistant - Front Desk & Operations

Saskatoon Open Door; Saskatoon; On-site; CAD 22,000 - 31,000; Full time

Job summary

Saskatoon Open Door is seeking an Administrative Assistant to help coordinate client services, manage databases, and support the team with a variety of administrative tasks.

The role involves front desk duties, intake, referrals, report preparation, invoice review, inventory replenishment, and ensuring accurate records. This term-contract position may extend or become permanent, with a starting wage of CAD 19.11 per hour.

Qualifications

• Post-secondary training in Business Administration, Office Administration, or Administrative Assistant Certification with one year of related experience.
• Alternatively, a High School Diploma with three years of administrative support experience.
• Criminal Record and Vulnerable Sector Check required within three months prior to start.

Responsibilities

• Maintains and updates program databases and related program documentation, supporting data collection and dissemination.
• Reviews and monitors invoices for clients and ensures their accuracy.
• Tracks and maintains records of client-related inventory.
• Prepares and organizes client files, ensuring all necessary documents are up to date.
• Provides intake assessments, information, guidance, and referrals to appropriate training or equivalency assessments.
• Ensures administrative coordination with community/business partners.
• Schedules and books boardroom meetings, takes notes, and communicates follow-up actions.
• Coordinates team-building activities, keeping schedules and related documents up to date.
• Supports counsellors by following up on timely submission of reports and preparing folders/files for trainees.
• Manages office supplies inventory and ensures timely replenishment.
• Actively assesses current administrative processes and suggests improvements.
• Provides guidance to new staff and acts as a resource in designated area.

Education

Post-secondary training in Business Administration, Office Administration, or Administrative Assistant Certification

High School Diploma and three years’ work experience in an administrative support capacity

Tools

Excel

Word

PowerPoint

Publisher

Outlook Scheduling Systems

Job description

Saskatoon Open Door is seeking an Administrative Assistant to help coordinate client services, manage databases, and support the team with a variety of administrative tasks.

The role involves front desk duties, intake, referrals, report preparation, invoice review, inventory replenishment, and ensuring accurate records. This term-contract position may extend or become permanent, with a starting wage of CAD 19.11 per hour.