Dynamic Administrative Assistant (Contract) – Client Services

Doane Grant Thornton LLP; Oakville; On-site; CAD 36,000 - 44,000; Full time

Job summary

Doane Grant Thornton LLP in Oakville is seeking an Administrative Assistant on a fixed-term contract from January 11 to April 30, 2027. You will work with stakeholders and clients to manage dynamic growing practices, schedule meetings, handle mail and calls, and prepare client correspondence using Microsoft Office.

The role requires strong attention to detail, excellent organizational and communication skills, and the ability to handle multiple priorities.

Qualifications

• Proven work experience in a busy professional services environment is an asset.
• Strong attention to detail and organizational skills, with ability to switch between priorities.
• Advanced working knowledge of MS Suite.
• Client-oriented attitude and exceptional client service skills.
• Excellent communication and interpersonal skills.
• Ability to meet tight deadlines on multiple projects.

Responsibilities

• Work directly with stakeholders and clients to help manage dynamic growing practices.
• Schedule, liaise and communicate with others, including clients, to proactively prepare information in advance of meetings.
• Receive, distribute, respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines.
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using Microsoft Suite.
• Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system.
• Drafting and sending invoices to clients.
• Prepare and track expense claim submissions.
• Support the team in the delivery of exceptional client service.
• Occasional reception coverage may be required.
• Partake in projects with others within the Business Unit.
• Coordinate internal/external meetings, room bookings, video conferences and in-office events.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Self-directed learner

Overtime availability

Tools

Microsoft Suite

Job description

Doane Grant Thornton LLP in Oakville is seeking an Administrative Assistant on a fixed-term contract from January 11 to April 30, 2027. You will work with stakeholders and clients to manage dynamic growing practices, schedule meetings, handle mail and calls, and prepare client correspondence using Microsoft Office.

The role requires strong attention to detail, excellent organizational and communication skills, and the ability to handle multiple priorities.