Dynamic Administrative Assistant – 15-Month Contract, Halifax

Global Relay; Halifax; On-site; CAD 42,000 - 52,000; Full time

Job summary

Global Relay is seeking an Administrative Assistant for a 15‑month contract in Halifax. You will provide comprehensive administrative support across daily operations, including front-desk duties, calendar management, data entry, and reports using Salesforce and MS Office.

Strong communication, organization, and multi-tasking are essential. You will join a collaborative team in a fast-paced environment, with responsibilities spanning meeting coordination, travel logistics (if needed), and office

Qualifications

• Minimum 5 years of office assistant or customer service experience.
• Fluent English, excellent interpersonal and telephone etiquette.
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint).
• Excellent time management, organization, and attention to detail.
• Able to multi-task and work with minimal supervision.

Responsibilities

• Greet visitors and direct them to appropriate staff and observe security procedures.
• Maintain office cleanliness and support daily operations (meeting rooms, supply stations).
• Maintain kitchen area and appliances including dishwasher and refrigerators.
• Coordinate with janitorial/building maintenance for cleaning and repairs.
• Manage office supplies, inventory, ordering, and monthly invoice reconciliation.
• Handle high-volume calls, calendar management, data entry, filing, reports, mail distribution.
• Use Salesforce and other software for data entry and client file updates.
• Coordinate meetings and training schedules; circulate agendas and materials.
• Assist with events and ad-hoc projects.

Skills

Fluent English

Interpersonal communication

Time management

Organizational skills

Independent worker

Tools

Salesforce CRM

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Global Relay is seeking an Administrative Assistant for a 15‑month contract in Halifax. You will provide comprehensive administrative support across daily operations, including front-desk duties, calendar management, data entry, and reports using Salesforce and MS Office.

Strong communication, organization, and multi-tasking are essential. You will join a collaborative team in a fast-paced environment, with responsibilities spanning meeting coordination, travel logistics (if needed), and office