Group Administrative Assistant

IT Connex; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

IT Connex Inc. seeks a Group Administrative Assistant to provide comprehensive operational, administrative, and workforce management support for its site and leadership team in Toronto.

The role serves as the department's operational backbone, handling headcount analytics, onboarding/offboarding, executive deck preparation, internal communications, team engagement initiatives, and general office logistics in a hybrid setting with 3 days on site.

Qualifications

• 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role.
• Post-secondary diploma or Bachelor's degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).
• Strong proficiency with MS Office (Excel, PowerPoint, Word, Outlook) and collaboration tools like SharePoint and MS Teams.

Responsibilities

• Manage headcount analytics and workforce data.
• Oversee onboarding and offboarding processes.
• Prepare executive presentations and dashboards.
• Coordinate internal communications and team engagement initiatives.
• Handle general office logistics in a hybrid on-site environment.

Skills

Organizational skills

Interpersonal skills

Analytical skills

Reporting skills

Education

Post-secondary diploma or Bachelor's degree in Business Administration/Communications/Human Resources

Tools

Excel

PowerPoint

Word

Outlook

SharePoint

MS Teams

Tableau

Power BI

Workday

Fieldglass

ServiceNow

ERP systems

Job description

Our client is looking for a Group Administrative Assistant to provide comprehensive operational, administrative, and workforce management support for their site and leadership team.

In this role, you will be the operational backbone of the department—managing headcount analytics, resource lifecycle processes (onboarding/offboarding), executive presentation preparation, internal communications, team engagement initiatives, and general office logistics. The ideal candidate blends exceptional organizational and interpersonal capabilities with strong analytical and reporting skills.

• Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.
• Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).

Technical Skills

• MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.
• Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.
• Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).

This is a contract opportunity and work type is hybrid (3 days on site.