Client Service & Office Admin - 12-Month Contract

BDO Canada; Halifax; On-site; CAD 38,000 - 46,000; Full time

Job summary

BDO Canada in Halifax is seeking a Client Service Professional to join the Office Administration team on a 12-month contract. The role involves front-desk duties, handling inquiries by phone or walk-in, routing calls, scheduling meetings, and supporting the local partner and staff with day-to-day operations.

You will maintain reception, process invoices and payments, manage mail and couriers, and help prepare documents while upholding BDO's values of integrity, respect and collaboration.

Qualifications

• Experience in a professional reception role and general administrative duties is advantageous
• Business Diploma or Office Administration training is highly regarded
• Advanced MS Office skills and calendar management are essential
• Ability to stay organized in a busy office environment
• Strong communication and confidentiality with sensitive information

Responsibilities

• Attending to customer inquiries; whether by phone or walk-in, in a timely and professional manner
• Receiving and routing calls, providing directory assistance, and directing inquiries to proper departments or individuals
• Providing administrative support to the local partner and staff within the office and coordinating and scheduling meetings with clients and for office functions
• Handling various administrative tasks, including but not limited to submission of invoices for payment, letters, calendar management, meeting coordination, various office duties, etc
• Receiving and processing payments
• Maintaining the front desk and reception area in an organized and professional manner
• Sort and deliver incoming mail, cheques, and courier packages, post outgoing mail
• Assisting in setting up of meeting rooms for training and various events
• Maintain the appearance and cleanliness of the kitchen and meeting rooms
• Ensure reception is open/closed appropriately, ensure security requirements are set each night and holidays
• Providing administrative support where needed to the team including, but not limited to, document preparation, electronic filing of documents internally and externally, and maintaining a shared email inbox with another reception team.
• Various other duties as required

Skills

Excellent communication

Interpersonal skills

Time management

Organizational skills

Detail-oriented

Professional demeanor

Confidentiality

Education

Business Diploma

Office Administration course

Tools

Microsoft Office Suite

Job description

BDO Canada in Halifax is seeking a Client Service Professional to join the Office Administration team on a 12-month contract. The role involves front-desk duties, handling inquiries by phone or walk-in, routing calls, scheduling meetings, and supporting the local partner and staff with day-to-day operations.

You will maintain reception, process invoices and payments, manage mail and couriers, and help prepare documents while upholding BDO's values of integrity, respect and collaboration.