Document Technician - Morning Shift

Aird & Berlis LLP; Toronto, Vancouver; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Mentor program

Wellness programs

Competitive compensation and benefits

Community involvement opportunities

Growth and on-the-job training

Job summary

Aird & Berlis LLP is seeking a Document Technician in Canada to support our document production needs. This full-time role runs Monday to Friday, 9:00am–5:00pm.

The ideal candidate will have advanced Microsoft 365 skills, strong attention to detail, and the ability to work in a team across various practice areas. Responsibilities include creating, revising and formatting documents, managing timelines, ensuring high-quality output, and utilizing tools like MS Office 365, Adobe Acrobat and Litera

Qualifications

• Previous experience in a legal Document Processing Centre
• Knowledge of practice areas, with emphasis on Real Estate or Litigation is asset
• Successful completion of post-secondary education as a legal assistant or law clerk
• Flexible work schedule and ability to work overtime
• Handle time pressure situations and stress of multiple demands

Responsibilities

• Create, revise and format all documentation to the highest quality with extreme attention to detail
• Fully utilize applications and recommend alternate methods of production to increase accuracy and productivity
• Manage timeline expectations and complete all work from the Document Processing Centre promptly
• Ensure clients of the Document Processing Centre have a positive experience
• Occasionally perform office service tasks such as photocopying, printing, faxing, and sending documents
• Work across a variety of practice areas
• Keep informed of changes/upgrades in technology
• Produce high-quality work and proofread as needed
• Take initiative and maintain confidentiality

Skills

Verbal communication

Written communication

Problem solving

Interpersonal skills

Time management

Attention to detail

Education

Post-secondary education in legal assistant or law clerk

Tools

MS Office 365

Adobe Acrobat

Litera Compare

Document Management

Job description

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

Aird & Berlis is looking to fill a new vacancy for a Document Technician to support our firm’s document production needs. This position will be Monday to Friday full time from 9:00am to 5:00pm. The successful candidate will need to have strong technical skills, attention to detail, the ability to handle multiple demands as well as to work as part of a team. The ideal candidate will have advanced Microsoft 365 skills and have the ability to work in a variety of practice areas.

Responsibilities

• Create, revise and format all documentation to the highest quality with extreme attention to detail
• Full utilization of applications and recommend alternate methods of production to increase accuracy and productivity
• As part of the team, manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion
• Ensure clients of the Document Processing Centre have a positive experience
• Complete a variety of office service tasks including: photocopy, print, fax and send documents via Uber for Business after hours, as requested
• Ability to work in a variety of different practice areas
• Keep apprised of all changes / upgrades in technology
• Produce the highest quality of work; proofread as necessaryAccountable for all work assigned
• Take initiative
• Confidentiality a must

Requirements

• Previous experience in a legal Document Processing Centre
• Knowledge of all practice areas, with emphasis on Real Estate or Litigation being considered an asset
• Successful completion of a post-secondary education as a legal assistant or law clerk
• Flexible work schedule and have the ability to work overtime as necessary
• Handle time pressure situations and stress of multiple demands

Skills

• Advanced technical skills using MS Office 365 (including Excel and PowerPoint)
• Previous digital dicta transcription, accounting software, Document Management, Adobe Acrobat and Litera Compare experience is an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Punctual
• Organized
• Resourceful
• Detail oriented

Compensation

Thesalary range for this position is $50,000 - $70,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.