Document Control Specialist

EXP; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Document Control Specialist, where your attention to detail will help manage crucial documentation for transportation projects. In this dynamic role, you will coordinate the distribution of engineering drawings, maintain databases, and ensure compliance with established formats. You'll thrive in a fast-paced environment, collaborating with a diverse team and contributing to innovative solutions for the built environment. This is an exciting opportunity to grow your skills while being part of a community that values diversity and sustainable results.

Qualifications

• 3+ years of detail-oriented administrative support experience.
• Strong Microsoft Office skills and ability to learn new tools.

Responsibilities

• Coordinate electronic distribution of engineering drawings and documentation.
• Maintain a database and document logs for fast retrieval.
• Manage archival activities for controlled documentation.

Skills

Detail-oriented administrative support

Microsoft Office

Communication skills

Time management

Organizational skills

Ability to work under pressure

Strong typing and accuracy

People skills

Ability to adapt to processes

Education

Post-Secondary degree or diploma

Tools

Procore

E-Builder

Adobe Acrobat

Bluebeam

Sharepoint

Job description

Document Control Specialist
Brampton, Markham or Calgary offices
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future?

Be our next Document Control Analyst!

Your work environment at EXP

In this role, you will be a part of the Transportation team, for the Brampton, Markham or Calgary offices.

What a day at EXP has in store for you

1. Coordinates the electronic distribution process for engineering drawings and documentation.
2. Maintain a computer database and document logs of existing documentation that ensures fast retrieval.
3. Perform other administrative duties such as data entry, filing, document retrieval.
4. Ensure processed documents are complete, concise, accurate, and conform to established formats.
5. Manage archival activities for controlled documentation for auditing purposes.
6. Communicate with Owner, Developer and Project Team efficiently and effectively.
7. Work in a fast-paced environment under pressure.

What your experience looks like

1. Must have at least 3 years of experience in detail-oriented administrative support for Transportation focused projects.
2. Post-Secondary degree or diploma or equivalent work experience in an administrative capacity.
3. Ability to learn Procore and Owners EDMS (E-Builder).
4. Strong people skills, and the ability to work with a wide variety of staff and clients.
5. Must have strong Microsoft Office skills. Experience in Adobe Acrobat, Bluebeam and Sharepoint would be an asset.
6. Ability to work independently.
7. Must be detail-oriented.
8. Strong typing and accuracy.
9. Excellent communication skills.
10. Ability to establish and maintain effective working relationships.
11. Effective time management and organizational skills.
12. Must be able to meet deadlines, well organized and able to work under pressure.
13. Ability to adapt to existing and new processes.
14. Ability to maintain a filing system and accurate records.
15. Ability to prioritize, organize and perform multiple work assignments simultaneously.
16. Any experience in the engineering or construction industry is an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].