Document Control Specialist

Kiewit; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company specializing in construction projects is seeking a Document Control Specialist to manage engineering documents efficiently. The role involves ensuring compliance with regulations across various projects while utilizing advanced document management systems. Ideal candidates possess excellent communication skills and relevant degrees, contributing to a team-oriented environment focused on delivering high-quality outcomes.

Benefits

Comprehensive benefits package

Medical, dental, vision, wellness programs

Life insurance and disability coverage

Retirement plans with matching

Generous paid time off

Qualifications

• At least 1 year of experience with advanced operational procedures and tools.
• Excellent communication skills, both written and oral.
• Ability to utilize tools and techniques for document control.

Responsibilities

• Manage engineering documents according to regulations and procedures.
• Process internal and external distribution of engineering documentation.
• Conduct quality checks of documents and resolve document control issues.

Skills

Communication

Organization

Collaboration

Detail-oriented

Education

Bachelor’s degree in business, information management, IT, data management, or related fields

Tools

Microsoft Office Suite

Bluebeam

Adobe Pro

Smartsheet

EDMS such as InEight, SharePoint, or Aconex

Job description

Requisition ID: 176578

Job Level: Mid Level

Home District/Group: Eastern Canada District

Department: Document Controls

Market: Transportation

Employment Type: Full Time

Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada district with the management of engineering documents in accordance with government and company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor working on projects involving the construction of oil & gas facilities such as oilsands processing, steam-assisted gravity drainage, upgrading & refining, midstream facilities, power & co-generation, terminal projects (e.g., LNG, LPG), water treatment, and major mine developments. We also operate a Modular Yard in Edmonton, Alberta. Our engineering division offers innovative services across Canada, with design teams based in Calgary, Lenexa KS, and Houston TX, specializing in process, piping, mechanical, electrical, and civil/structural disciplines.

Location

The position is based in Calgary, Alberta.

Responsibilities

• Support and assist in managing engineering documents according to regulations and procedures across projects.
• Process internal and external distribution of engineering documentation and prepare transmittals as directed.
• Review and conduct quality checks of documents; configure, update, and maintain document management systems and permissions; update distribution matrices.
• Address and resolve document control issues promptly.

Qualifications

• Bachelor’s degree in business, information management, IT, data management, or related fields preferred but not required.
• At least 1 year of experience with advanced operational procedures and tools.
• Proficient in Microsoft Office Suite.
• Excellent communication skills, both written and oral.
• Detail-oriented with strong organizational and coordination skills.
• Ability to utilize tools and techniques for document control, adapt to changing requirements, multi-task, work proactively, and collaborate effectively in a team.
• Proficiency in Bluebeam, Adobe Pro, or Smartsheet preferred.
• Experience with EDMS such as InEight, SharePoint, or Aconex preferred.
• Knowledge of construction and engineering terminology is advantageous.
• Knowledge of Bluebeam Studio for comment resolution is an asset.

Other Requirements

• Reliable attendance.
• Ability to meet deadlines and work productively.
• Effective professional communication with team members and supervisors.
• Work safely, follow instructions, and adhere to policies.
• Work during normal hours, with overtime and weekend work as needed.
• Work at various locations with varying conditions.

We offer a comprehensive benefits package including medical, dental, vision, wellness programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are committed to equal employment opportunity and comply with all applicable human rights laws.