Senior - Document Control Specialist

Capgemini; Ontario; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a dynamic engineering team as a Document Control Specialist, where you'll play a vital role in managing document submittals for groundbreaking nuclear reactor projects. This position offers the opportunity to collaborate with suppliers and internal partners, ensuring that all documentation meets rigorous compliance standards. With a focus on continuous improvement and quality assurance, you'll help shape the future of energy while enjoying a supportive work environment that values flexibility and well-being. If you're detail-oriented, process-driven, and passionate about making a difference, this role is perfect for you.

Benefits

Flexible work options

Company-provided home office equipment

Comprehensive benefits program

Tuition assistance

Paid Parental Leave

Access to mental health resources

Discount programs

Gym/studio access

Qualifications

• 5 years of experience with supplier document submittals in a regulated industry.
• Proficient in document/change/configuration management and communication.

Responsibilities

• Manage documentation submittals and ensure compliance with project deliverables.
• Collaborate with suppliers and internal partners to meet deadlines.

Skills

Document Management

Supplier Collaboration

Regulatory Compliance

Change Management

Communication Skills

Analytical Skills

Process Improvement

Team Mentoring

Education

Bachelor's Degree in Technical Discipline

Tools

Oracle ERP

Enovia PLM Tool

Job description

The Document Control Specialist is a member of the Capgemini engineering team and a key contributor responsible for managing all document submittals from customers, suppliers, and internal partners in support of new commercial nuclear reactor projects.

Key Responsibilities

1. Manage documentation submittals from customers, suppliers, and internal partners based off project deliverable requirements.
2. Transmit documentation as needed to relevant parties while following internal requirements.
3. Work closely with suppliers to ensure submittal due dates are adhered to.
4. Review submittals for completeness and compliance with the applicable requirements according to the procurement contract.
5. Verify that all documents have been properly reviewed and approved by the appropriate parties within the scheduled timeframe.
6. Prepare and issue reports related to submittal and approval status.
7. Perform front line support for users who may experience issues during the documentation submission and review process.
8. Create, upload, and manage records within the product lifecycle management tool.
9. Ensure documents management procedures including use of proper structure and templates are adhered to by all parties.
10. Collaborate with subject matter experts in the creation and implementation of documentation.
11. Report or resolve any non-conformances and process in a timely manner.
12. Support company initiatives – LEAN, continuous improvement, digitalization, etc.
13. Ensure ongoing conformance to quality assurance program requirements, standards, and practices.
14. Mentor and train team members when necessary.
15. Provide timely communications on significant issues or developments.
16. Investigate problem areas and platform needs and develop recommendations for platform development programs and maintenance.

Mandatory skills and skill proficiencies

• Bachelor’s degree in technical discipline
• 5 years of experience working with suppliers and supplier document submittals.
• Experience with change, configuration, document/drawing management.
• Experience in implementing new engineering support tools and their periodic updates.
• Experience with Oracle ERP and Enovia’s Product Lifecycle Management (PLM) tool.
• Experience in a regulated industry such as power, process, marine, medical, or oil and gas but preferably nuclear under a 10 CFR 50 Appendix B Quality Program for safety-related systems, structures, and components.
• Familiarity with 10CFR 810 regulation.
• Ability to manage multiple activities, resources, and task priorities.
• Process-oriented with the ability to facilitate continuous performance improvement.
• Open communication style and proven ability to develop team relationships.
• Knowledge of nuclear business products, business processes, customers, and competitive environment.
• Strong oral and written communication skills.
• Clear thinker, detail-oriented, insightful, quantitative, balanced, results-oriented analyst and leader. Able to make reasoned, sound, and timely decisions.

Life at Capgemini

Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:

• Collaborating with teams of creative, fun, and driven colleagues.
• Flexible work options enabling time and location-based flexibility.
• Company-provided home office equipment.
• Virtual collaboration and productivity tools to enable hybrid teams.
• Comprehensive benefits program (Health, Welfare, Retirement, and Paid time off).
• Other perks and wellness benefits like discount programs and gym/studio access.
• Paid Parental Leave and coaching, baby welcome gift, and family care/illness days.
• Tuition assistance and weekly hot skill development opportunities.
• Experiential, high-impact learning series events.
• Access to mental health resources and mindfulness programs.
• Access to join Capgemini Employee Resource Groups around communities of interest.

About Capgemini

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market-leading capabilities in AI, cloud, and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2023 global revenues of €22.5 billion.

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status, or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities, and Qualifications required for this position. Physical, mental, sensory, or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.

Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

Applicants for employment in Canada must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in Canada by Capgemini.

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