Document Control Specialist

Talentify; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading company seeks a Document Control Specialist in Toronto. This role focuses on developing document control systems, ensuring compliance, and managing the documentation of major infrastructure projects. Ideal candidates are detail-oriented professionals certified in document management disciplines. Contribute to projects that impact the future of Toronto.

Benefits

Paid Vacation

STAT Holidays

Benefits through Manulife

Access to free upskilling courses through Udemy

Additional savings through Perkopolis

Qualifications

• Detail-oriented professional with document control experience.
• Certification from recognized management organizations is necessary.
• Experienced in developing document control policies and procedures.

Responsibilities

• Developing and maintaining document control systems.
• Tracking document control activities and establishing workflows.
• Conducting quality control reviews of documents before distribution.

Skills

Document control

Quality control

Construction

AIIM

ARMA

Education

Certification from AIIM or ARMA

Job description

Join our team as a Document Control Specialist and play a key role in supporting the success of major infrastructure and construction projects. We are seeking a detail-oriented and organized professional to help develop and maintain document control systems, ensure compliance with industry standards, and streamline project documentation workflows. This is an exciting opportunity to contribute to the efficient delivery of projects that shape the future of Toronto.

Description

• Participating in the development of document control policies, procedures and guidelines specific to assigned departments.

• Participating in the development and maintenance of the Electronic Document Management System (EDMS) structure about projects’ records lifecycle from reviewing, storing, updating, archiving and distributing such records.

• Tracking and monitoring document control activities and establishing workflows to ensure project information is accurate, controlled, transmitted, managed, and archived in accordance with established policies, procedures and project requirements.

• Managing registrations, revision control issue and receipt of controlled documents including external transmittals received from consultants and contractors.

• Conducting periodic quality control reviews of documents and records before filing and distribution.

• Carrying out project requests for printing, scanning and distribution of project documents such as tender documents, issued for construction, addenda and building permit documentation in a timely manner.

• Communicating regularly with Project Management and Project Controls work status updates and ongoing deliverables status tracking reports.

• Leading project handover and closeout activities per established procedures and policies.

• Responding to project requests for search of documents and records in a timely manner.

• Identifying proactively areas for improvement related to streamlining of business processes and workflows.

• Training Document Control System users on the correct processes to follow and information to be provided as required by document control policies and procedures.

This position must exercise good problem solving and analytical abilities in order to recommend, integrate and improve the document control processes. This position will work with the following:

• Group/Department/Section electronic document control management systems

• Industry recognized project and document management theories, standards, practices, and technology

• Miscellaneous records and documents from external organizations such as consultants, contractors and government agencies

Skills

Document control, Quality control, construction, aiim, arma

Additional Skills & Qualifications

Certification from Association for Information and Image Management (AIIM), Associations of Records Managers and Administrators (ARMA) or similar organizations

• Training Document Control System users on the correct processes to follow and information to be provided as required by document control policies and procedures.

Paid Vacation + STAT holidays + Benefits through Manulife + Access to free upskilling courses through Udemy + Additional savings through Perkopolis

Pay and Benefits

The pay range for this position is $30.00 - $50.00/hr.

Workplace Type

This is a hybrid position in Toronto,ON.

À propos d'Actalent:

Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.