Document Control Officer

BBA Consultants; Edmonton; Hybrid; CAD 64,000 - 78,000; Full time

Benefits offered by this job

Annual salary review

Onsite and remote work flexibility

Group insurance and retirement plan

Job summary

BBA Consultants is seeking a document control officer to support large-scale engineering projects. You will ensure structured document management, file, track, update and distribute project documents while maintaining quality and traceability across lifecycle stages.

You will work with project leaders, engineers, and stakeholders, applying rigorous standards and collaborating across teams and offices in Canada and internationally as needed.

Qualifications

• College diploma or relevant and transferable experience, ideally in document management.
• At least three years of relevant experience.
• Detailed knowledge of electronic documents, document management systems and database query methodology and architecture.
• Ability to work in a modern database environment.
• Advanced English skills to collaborate with offices and clients; advanced French skills for Québec.

Responsibilities

• Monitor document quality and ensure documents are properly saved.
• Save client and supplier documents in the firm’s computer systems.
• Ensure document control procedures are followed consistently.
• Verify the consistency of document transmittals.
• Provide guidance and support to project team members.
• Distribute client documents to engineering teams and project managers per distribution lists.
• Update documents on platforms like Bluebeam, SharePoint and BIM 360.
• Scan documents and create electronic files with Adobe Acrobat.

Skills

Relationship management

Rigour

Attention to detail

Team collaboration

English proficiency

French proficiency

Education

College diploma or equivalent

Three years of relevant experience

Tools

Bluebeam

SharePoint

BIM 360

Adobe Acrobat

Job description

Your future role on our team

Join BBA and help deliver large-scale engineering projects. As a document control officer, you’ll play a key role in several major projects and work with passionate, multidisciplinary teams.

Type of position:

Regular

Your future role on our team

Join BBA and help deliver large-scale engineering projects. As a document control officer, you’ll play a key role in several major projects and work with passionate, multidisciplinary teams. You’ll use your rigour, organizational skills and attention to detail every day to ensure efficient, well-structured document management. You’ll help control, file, track, update and distribute project documents while ensuring compliance with project-specific processes, standards and requirements. You’ll work closely with project leaders, engineers, professionals and other stakeholders to support the flow of information and help maintain the quality and traceability of documentation throughout project life cycles.

With us, you’ll get the opportunity to...

• Monitor document quality and ensure engineering documents are properly saved
• Save client and supplier documents in the firm’s computer systems
• Ensure document control procedures are followed consistently
• Verify the consistency of document transmittals
• Provide guidance and support to project team members
• Distribute client documents to engineering teams and project managers, according to established distribution lists
• Update documents on collaboration platforms, such as Bluebeam, SharePoint and BIM 360
• Scan documents and create electronic files with Adobe Acrobat

Do your qualities and values match our corporate culture?

• Demonstrated skills in managing relationships with colleagues, clients and partners
• Rigour and meticulous in executing work
• Ability to inspire respect and trust in others and create a positive team environment
• Adaptable and ability to learn on the fly
• Ability to work under pressure with tight deadlines
• Ability to work in an innovative, technology-driven environment

Summary Of Certifications And Job Requirements

• College diploma or relevant and transferable experience, ideally in document management
• At least three years of relevant experience
• Detailed knowledge of electronic documents, document management systems and database query methodology and architecture
• Ability to work in a modern database environment
• Advanced English skills to facilitate collaboration with other BBA offices and/or clients in English-speaking Canadian provinces and internationally; you may need to use English occasionally or daily, depending on current projects
• Advanced French skills to facilitate collaboration with other BBA offices and/or clients in Québec
• Asset: knowledge and experience in all areas of document management in an engineering environment

An Overview Of BBA’s Total Rewards

• Annual salary from $63,900 to $78,200
• Annual premium program for all regular employees
• Onsite mobility premium
• Time bank
• Cellphone fee reimbursements
• Group insurance plan from the first day of employment, including disability insurance and a telemedicine program
• Retirement savings plan
• Annual vacation and sick leave
• Premium for employee referrals

BBA considers many factors when determining the annual base salary, including location, market, education, relevant and demonstrated work experience, technical assessment, qualifications, certifications and other relevant skills.

At BBA, You Get Many Benefits

• Interesting growth opportunities to match your ambitions
• A collaborative team that shares its ideas and knowledge
• Custom training and development plans
• A flexible schedule that combines office presence and working from home

About BBA

BBA is one of Canada’s leading private consulting engineering firms, with over 45 years of experience serving the energy and natural resources industry. Our people are the foundation of our success. Their passion and excellence have earned us recognition as one of Canada’s Best Employers and Best Managed Companies , and we’re committed to fostering a workplace where everyone feels empowered to grow, lead and be themselves. Our teams bring together engineering, environmental and commissioning expertise to deliver practical, innovative and sustainable solutions—from strategy to execution. With 20 offices across Canada, the U.S. and Latin America, we combine local presence with international reach, offering clients close collaboration and field-ready support.