Document Control and Human Resources Coordinator

MED-ENG - A Brand of The Safariland Group; Eastern Ontario; On-site; CAD 55,000 - 70,000; Full time

Job summary

MED-ENG - A Brand of The Safariland Group in Pembroke, Ontario, is seeking a Document Control and Human Resources Coordinator. The role combines documentation control with HR administration to support training, onboarding, health and safety, and records management at the Canadian manufacturing plant.

You will help maintain training databases, manage documentation libraries, support audits, and coordinate recruiting and onboarding alongside the Canadian HR Team.

Qualifications

• Certificate or diploma in Business Administration, or equivalent experience
• A minimum of 3 years working in an administrative role
• Human Resources Coordination with a minimum one-year recruitment experience preferred
• Minimum 2 years’ experience in an ISO Certified Manufacturing Environment.
• Proficient with computers and Microsoft programs such as Excel, Word and PowerPoint
• Strong analytical and problem-solving skills, with a demonstrated ability to identify and implement effective solutions.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Exceptional relationship-building skills.
• Must have demonstrated strong customer service orientation in order to provide exceptional service and continuous improvement on meeting and exceeding customer expectations.

Responsibilities

• Documentation Control: manage documentation libraries, training records, and revision control.
• Coordinate training activities and attendance for document changes.
• Upload and manage training records in QPulse; support audits.
• Participate in internal and external audit activities.
• Maintain training databases and ensure recertification training is up-to-date.
• Assist with document creation and updates for equipment and processes.

Skills

Administrative experience

HR coordination

Recruitment support

ISO manufacturing experience

Attention to detail

Communication skills

Time management

Problem solving

Customer service orientation

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Document Control and Human Resources Coordinator

Pembroke, ON, Canada

Job Description

Posted Thursday, August 27, 2026 at 4:00 AM

TOGETHER, WE SAVE LIVES

Summary:

Reporting to the Director of Manufacturing and working with the Canadian HR Team, the Document Control and Human Resources Coordinator is responsible for administrative initiatives within the Med-Eng Canadian Manufacturing plant located in Pembroke, Ontario.

This is a combined role to support Documentation Control and Human Resources Administration.

Documentation Control provides support to the Plant in many different areas including managing and preparing training records, documentation libraries, and assisting manufacturing engineering with document changes and creation.

HR support includes coordination of recruiting/new hire on-boarding, training and development, health and safety, performance management, benefits administration, and processes paperwork for functional areas according to established procedures.

This position interacts daily with all Associates at the Plant and many departments within the company.

Duties & Responsibilities:

Documentation Control Responsibilities:

• Documentation updates, manages database to ensure proper revision control, manages documentation libraries on the production floor, prints new revisions based on Engineering Change notices. Manages the documentation libraries throughout the facility.
• Prepares training attendance forms for doc changes based on Engineering Change Notices for ongoing production training and awareness. Coordinates document training activities with Production Manager
• Uploads and manages training records within QPulse.
• Key participant in both internal and external audit activities.
• Manage the employee training databases, including Q-Pulse and training matrices, working with plant and production management to ensure that yearly process and equipment recertification training exercises remains to-date
• Assists maintenance and manufacturing engineering with document creation, process changes and updates for new and existing equipment, (WI’s, MI’s, LOTO) as required

Human Resources Administration Responsibilities:

• Coordinates the recruitment process within the facility and work with leaders to ensure proper onboarding & orientation process.
• Coordinates and maintains training programs as it pertains to the operational staff.
• Coordinates and administers benefit programs, STD/LTD claims and WSIB claims.
• Maintain accurate records through all areas of HR.
• Health and Safety Team member, prepares minutes, maintains SDS sheets, coordinates monthly inspections, and helps co-ordinate legislative requirements.
• Reports weekly and monthly H&S activities and tracks actions and outstanding health and safety initiatives.
• Assists maintenance with scheduling of mandatory equipment inspections, recertifications of lifts and equipment training.
• Provide management reports as required.
• Perform other related duties as assigned.

Other Administrative Duties:

• Manages petty cash fund, cheques, prepares receipts and monthly summary to finance.
• Prepares purchase req’s and PO’s for non-inventoried items.
• Tracks invoices for PO’s, prepares receipts for non-evident goods to ensure received in ERP and sent along to finance for payment.
• Manages kitchen supplies, maintains coffee machines and other kitchen equipment.
• Participates in the social committee and assists with plant tours and activities.
• Maintains headcount list, key holder list, security access list, emergency call out list, vendor and contractor lists and Business Continuity plans.
• Participates in special projects as required.

Qualifications

• Certificate or diploma in Business Administration, or equivalent experience
• A minimum of 3 years working in an administrative role
• Human Resources Coordination with a minimum one-year recruitment experience preferred
• Minimum 2 years’ experience in an ISO Certified Manufacturing Environment.
• Proficient with computers and Microsoft programs such as Excel, Word and PowerPoint
• Strong analytical and problem-solving skills, with a demonstrated ability to identify and implement effective solutions.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Exceptional relationship-building skills.
• Must have demonstrated strong customer service orientation in order to provide exceptional service and continuous improvement on meeting and exceeding customer expectations.