Document Control Advisor - Hybrid & Employee Ownership

CIMA+

Calgary

Hybrid

CAD 85,000 - 110,000

Full time

14 days+

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Benefits offered by this job

Group Benefits available from day one

Employee and Family Assistance Program

RRSP with employer contribution

Employee ownership and share purchase

Hybrid work schedule

Work/Life balance across Canada

3-5 weeks of vacation

Tailored training to improve skills

Job summary

CIMA+ is seeking a seasoned Document Control Advisor to support the Western Canada Project Management team in Calgary, with work across multiple industries. You will manage project documentation, ensure compliance with client standards, and serve as a subject-matter expert in ECM/EDMS systems.

The role emphasizes digital/document-heavy environments, strong collaboration with BIM platforms, and a flexible hybrid work model across Calgary and Vancouver offices. 7+ years of experience preferred.

Qualifications

Post-secondary education in information management, business administration, project management, or a related field (equivalent combinations of education and experience will be considered).
Minimum 7 years of document control experience supporting complex projects across multiple industries or disciplines.
Experience in business analysis, including requirements gathering, recommendation development, and client support.
Strong data management and analytical skills, with proficiency in a variety of software applications.
Working knowledge of project management principles and practices.
Familiarity with emerging technologies in both document management and project delivery.
Experience working in fully digital or paperless environments.
Knowledge of collaborative platforms associated with BIM processes.
Proficiency with one or more ECM/EDMS solutions such as SharePoint, Autodesk Construction Cloud (ACC), Aconex, ProjectWise, or similar platforms.
Strong interpersonal and teamwork skills, with the ability to build professional networks.
Excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
Integrity, team spirit, and a commitment to excellence.

Responsibilities

Receive, review, process, and maintain project correspondence, records, and deliverables, including indexing, classification, filing, and retrieval
Coordinate the receipt, transmission, tracking, classification, and retention of all project documentation
Facilitate the integration and exchange of information among project stakeholders to support successful project delivery
Distributes information among project team members and ensure compliance with organizational information security requirements and client standards
Maintain document control registers, transmittal logs, and project tracking systems
Prepare and distribute document control and project management reports
Provide recommendations based on client business needs and supports clients in identifying optimal documentation management solutions
Serve as a subject matter expert in Enterprise Content Management (ECM) and Electronic Document Management Systems (EDMS)
Support the development, implementation, and continuous improvement of document management procedures for major projects and Project Management Offices (PMOs)
Contribute to business development initiatives and the growth of the Documentation Management services