Document Control Advisor

CIMA+; Calgary; Hybrid; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Group Benefits available from day one

Employee and Family Assistance Program

RRSP with employer contribution

Employee ownership and share purchase

Hybrid work schedule

Work/Life balance across Canada

3-5 weeks of vacation

Tailored training to improve skills

Job summary

CIMA+ is seeking a seasoned Document Control Advisor to support the Western Canada Project Management team in Calgary, with work across multiple industries. You will manage project documentation, ensure compliance with client standards, and serve as a subject-matter expert in ECM/EDMS systems.

The role emphasizes digital/document-heavy environments, strong collaboration with BIM platforms, and a flexible hybrid work model across Calgary and Vancouver offices. 7+ years of experience preferred.

Qualifications

• Post-secondary education in information management, business administration, project management, or a related field (equivalent combinations of education and experience will be considered).
• Minimum 7 years of document control experience supporting complex projects across multiple industries or disciplines.
• Experience in business analysis, including requirements gathering, recommendation development, and client support.
• Strong data management and analytical skills, with proficiency in a variety of software applications.
• Working knowledge of project management principles and practices.
• Familiarity with emerging technologies in both document management and project delivery.
• Experience working in fully digital or paperless environments.
• Knowledge of collaborative platforms associated with BIM processes.
• Proficiency with one or more ECM/EDMS solutions such as SharePoint, Autodesk Construction Cloud (ACC), Aconex, ProjectWise, or similar platforms.
• Strong interpersonal and teamwork skills, with the ability to build professional networks.
• Excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
• Integrity, team spirit, and a commitment to excellence.

Responsibilities

• Receive, review, process, and maintain project correspondence, records, and deliverables, including indexing, classification, filing, and retrieval
• Coordinate the receipt, transmission, tracking, classification, and retention of all project documentation
• Facilitate the integration and exchange of information among project stakeholders to support successful project delivery
• Distributes information among project team members and ensure compliance with organizational information security requirements and client standards
• Maintain document control registers, transmittal logs, and project tracking systems
• Prepare and distribute document control and project management reports
• Provide recommendations based on client business needs and supports clients in identifying optimal documentation management solutions
• Serve as a subject matter expert in Enterprise Content Management (ECM) and Electronic Document Management Systems (EDMS)
• Support the development, implementation, and continuous improvement of document management procedures for major projects and Project Management Offices (PMOs)
• Contribute to business development initiatives and the growth of the Documentation Management services

Skills

Data management

Analytical skills

Business analysis

Teamwork

Attention to detail

Independence

Education

7+ years document control experience

Post-secondary education in information management / business administration / project management or related field

Tools

SharePoint

Autodesk Construction Cloud (ACC)

Aconex

ProjectWise

Job description

Welcome to a commitment to sustainable development you can relate to.

Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people. At CIMA+, we care about our people and make sure that they feel valued, appreciated, and part of the team. You could even become a shareholder in the company.

At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Welcome to CIMA+

Welcome to a commitment to sustainable development you can relate to.

Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people. At CIMA+, we care about our people and make sure that they feel valued, appreciated, and part of the team. You could even become a shareholder in the company.

At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Welcome to CIMA+

Job Description

CIMA+’sProject Management teamis at the forefront of delivering construction projects across a wide range of industries, including institutional and heritage buildings, healthcare, public transportation, energy, infrastructure, and manufacturing. We pride ourselves on creating tailored project management solutions, guiding each project from start to finish. With a collaborative, transparent approach, we deeply understand our clients' vision and provide agile, effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic, innovative, and collaborative environment whereyou’llmake a real impact. Together,we’llpush boundaries and go abovewhat’sexpected of us to meet the challenges of tomorrow and engineer a better world!

The Western Canada region is experiencing significant growth, and CIMA+'s Project Management team is at the forefront of delivering complex and impactful projects. To support the momentum, we are seeking Document Control Advisors with strong backgrounds to join us as we grow our dynamic Project Management team. As a member of this team, you will contribute to projects across a wide range of industries, including institutional and heritage buildings, health care, public transportation and infrastructure, and energy transmission and distribution.

We offer a flexible hybrid work model, enabling you to work from home AND our Calgary or Vancouver offices.

Job Responsibilities

• Receive, review, process, and maintain project correspondence, records, and deliverables, including indexing, classification, filing, and retrieval
• Coordinate the receipt, transmission, tracking, classification, and retention of all project documentation
• Facilitate the integration and exchange of information among project stakeholders to support successful project delivery
• Distributes information among project team members and ensure compliance with organizational information security requirements and client standards
• Maintain document control registers, transmittal logs, and project tracking systems
• Prepare and distribute document control and project management reports
• Provide recommendations based on client business needs and supports clients in identifying optimal documentation management solutions
• Serve as a subject matter expert in Enterprise Content Management (ECM) and Electronic Document Management Systems (EDMS)
• Support the development, implementation, and continuous improvement of document management procedures for major projects and Project Management Offices (PMOs)
• Contribute to business development initiatives and the growth of the Documentation Management services

Qualifications

• Post-secondary education in information management, business administration, project management, or a related field (equivalent combinations of education and experience will be considered)
• Minimum 7 years of document control experience supporting complex projects across multiple industries or disciplines
• Experience in business analysis, including requirements gathering, recommendation development, and client support
• Strong data management and analytical skills, with proficiency in a variety of software applications
• Working knowledge of project management principles and practices
• Familiarity with emerging technologies in both document management and project delivery
• Experience working in fully digital or paperless environments
• Knowledge of collaborative platforms associated with BIM processes
• Proficiency with one or more ECM/EDMS solutions such as SharePoint, Autodesk Construction Cloud (ACC), Aconex, ProjectWise, or similar platforms
• Strong interpersonal and teamwork skills, with the ability to build professional networks
• Excellent organizational skills, attention to detail, and the ability to work independently in a fast‑paced environment
• Integrity, team spirit, and a commitment to excellence

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all eligible employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

We are committed to providing a workplace that is accessible. Accommodations are available in accordance with CIMA's policies. If you require an accommodation, please let us know.

Find out about The CIMA+ advantage - CIMA+.